Recruitment Administrator – Contingent Workforce Administration (PSR)

Weareams; Województwo mazowieckie; On-site; PLN 42,000 - 62,000; Full time

Benefits offered by this job

Growth opportunities

Career development

Culture of authenticity

ERGs

Volunteer day

Rewards & benefits

Flexible work location

Job summary

AMS, a global leader in talent strategies, is seeking a Recruitment Administrator for the CWSA group. You will oversee onboarding, pre-employment screening, and contract management, collaborating with internal teams and external partners to ensure smooth operations.

You will verify documents, maintain data integrity, and ensure regulatory compliance across contractor management systems, while communicating progress to stakeholders and meeting SLAs.

Qualifications

• Experience in onboarding or contingent hiring processes is a strong asset.
• Excellent data accuracy and attention to detail.
• Client-focused with SLA compliance.
• Able to analyze data and make informed decisions.
• Adaptable to changing priorities with strong time management.
• Excellent collaboration and communication in English.

Responsibilities

• Manage onboarding and pre-employment screening for contingent workers.
• Maintain data accuracy across contractor management systems.
• Communicate progress to stakeholders and third parties within SLAs.
• Collaborate within the team to meet KPIs and deliver services.
• Ensure regulatory compliance and adherence to company policies.

Skills

HR Administration

Data accuracy

Client focus

Analytical thinking

Multitasking

Team collaboration

English proficiency

Tools

Microsoft Excel

Microsoft Outlook

Job description

Global, inclusive and innovative - welcome to AMS, where talent connects across cultures and backgrounds to shape the future of work.

We work with leading organizations to design and deliver talent strategies that bring together people, process, data and technology, helping millions of people find meaningful work every year. Our diverse, connected community collaborates to create results for clients and opportunities for our people to learn, grow and make an impact.

At AMS, we look for people who bring more than experience, and we welcome different perspectives and ways of thinking.

Our CWS Administration department specialise in supporting the delivery of contractors to our clients, including pre-employment screening, onboarding, and contract management. We leverage our deep expertise in regulatory requirements, data privacy, and risk management, ensuring smooth operations for private and public sector clients.

Public Sector Resourcing (PSR) is the backbone of CWSA public sector. It’s a government framework, managed by CWSA on behalf of UK Crown Commercial Services for the provision of Contingent Labour and other Public Sector services. We are a team of dedicated professionals committed to delivering the best results. We work together to foster an environment of continuous learning, growth, and cutting-edge expertise across one of the most dynamic sectors engaging with some of the most high-profile industries and Government departments across the UK - from Parliament, National Defence, and Healthcare to Nuclear Energy, Rail Networks and Space Agencies!

The role

We are looking for several dedicated individuals to support the growing PSR service lines across various teams, spanning between November and end of March 2027, with a potential of extension further into 2027. The team is growing and we would like to invite you to join in – if you're looking for a place where you can thrive, develop your skills, and be part of an outstanding team, we’d love to hear from you!

As a Recruitment Administrator - CWSA (internal title: Senior Coordinator – Contingent Workforce Administration), you are integral to ensuring smooth candidate management process. Collaborating closely with internal teams and external partners, you will oversee critical tasks such as contract and extensions management, work orders and regulatory compliance - all while ensuring compliance with company policies and client-specific requirements.

Every candidate who starts an assignment through our processes contributes to our company's and clients' financial success and embarks on a path of personal and professional growth. Your efforts create these opportunities, making a meaningful impact on their lives and careers.

Key Accountabilities

Depending on the team, you may be involved in the following tasks:

• Manage onboarding and pre-employment screening activities for contingent workers, including document verification, compliance reviews, status tracking, stakeholder communication, and timely resolution of outstanding screening requirements.
• Maintain high levels of data accuracy through ongoing validation, reporting, and resolution of discrepancies across contractor management systems.
• Effectively communicate with all stakeholders and third parties to inform everyone of progress and ensure timely responses within agreed timeframes,
• Collaborate effectively within the team to achieve common goals, including meeting Service Level Agreements (SLAs) and Key Performance Indicators (KPIs),
• Foster a supportive environment where team members can share insights, resources, and best practices, enhancing overall performance and efficiency; contribute to the successful delivery of services, ensuring that all objectives are met and the team's collective success is prioritised,

Skills & Requirements

• Strong expertise in HR or Recruitment Administration, with previous experience supporting onboarding or contingent hiring-related processes being a strong asset
• Exceptional attention to data accuracy and detail in all tasks and processes,
• Client focus, strong dedication to meeting client requirements while ensuring compliance with Service Level Agreements (SLAs),
• Ability to analyse data effectively and make fact-based decisions,
• Adaptability to changing priorities with strong multitasking and time management skills.
• Excellent collaboration and teamwork abilities, fostering a supportive work environment,
• Strong spoken and written English communication skills, with effective stakeholder management capabilities,
• Practical knowledge and ease of use of Microsoft Excel, Outlook

Why AMS?

At AMS, we come from every walk of life - and that’s what makes us unique. Our culture is open, inclusive and built on trust. We empower our people with the flexibility and autonomy to work in ways that bring out their best. We offer career opportunities in every direction you want to explore.

Beyond our standard benefits package, you’ll have the flexibility, autonomy, and trust to work in a way that fits you. Our focus is on enabling meaningful collaboration and support, so you can do your best work - your way.

We offer

• Growth and development focused on your strengths
• The opportunity to develop a career within one of the world’s leading organisations specialising in talent and workforce solutions.
• A team that values being Passionate, Bold, and Authentic
• Supportive communities such as our Employee Resource Groups (ERGs)
• Volunteer day - you getone additional paid day off each year to volunteerfor a cause that matters to you
• A competitive reward and benefits package
• Flexibility in how and where you work

*Details may vary slightly depending on your location, local labour law, etc.

Our statement

We’re committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email [emailprotected] or make a member of our Talent Acquisition team aware at any time.

Poland, Gdansk / Poland, Warsaw / Poland, Krakow