Recruiting Assistant: Scheduling & ATS Coordination (EMEA)

Bain & Company; Warszawa; Hybrid; PLN 56,000 - 78,000; Full time

Job summary

Bain & Company in Warsaw is seeking a Recruiting Assistant to support the EMEA Recruit Enablement team. You will partner with recruiters and hiring managers to coordinate interviews and streamline the candidate experience.

In this role you will manage scheduling, maintain records in the ATS, and help with onboarding details. Strong communication, organization, and a proactive, team-oriented mindset are essential.

Qualifications

• Bachelor's degree required and relevant experience preferred.
• 1–2 years in recruitment, HR, or administrative coordination in professional services.
• Experience with applicant tracking systems (ATS) or HRIS is a plus.
• Strong communication and proactive, collaborative mindset.
• Ability to meet deadlines and manage multiple tasks in a fast-paced environment.
• Professional fluency in English (C1).

Responsibilities

• Coordinate interview scheduling for various roles with candidates and stakeholders.
• Serve as primary contact for candidates, resolving calendar conflicts and questions.
• Maintain ATS records: job postings, interview logistics, and candidate status.
• Collaborate with HR to provide onboarding details for new hires.
• Keep recruiters informed of scheduling challenges and updates.
• Provide backup support for general recruiting activities and assessments.
• Contribute to recruiting process optimization projects within the team.
• Support other recruiting-related activities as needed.

Skills

Communication

Proactive mindset

Collaboration

Organizational skills

Problem-solving

Teamwork

Self-starter

English fluency

Education

Bachelor's degree

Tools

ATS

HRIS

Job description

Bain & Company in Warsaw is seeking a Recruiting Assistant to support the EMEA Recruit Enablement team. You will partner with recruiters and hiring managers to coordinate interviews and streamline the candidate experience.

In this role you will manage scheduling, maintain records in the ATS, and help with onboarding details. Strong communication, organization, and a proactive, team-oriented mindset are essential.