Project Support Specialist — Admin & Finance Coordination

DEKRA Praca Sp. z o.o.; Warszawa; On-site; PLN 85,000 - 95,000; Full time

Benefits offered by this job

Polish temporary contract

Competitive remuneration

International environment

Respected European organization

Job summary

DEKRA Praca Sp. z o.o. in Warsaw is seeking an administrative and project support assistant to help coordinate and monitor project activities, with a focus on financial and organizational tasks.

The role involves preparing and tracking invoices, procurement requests, reports, and maintaining confidential information, using MS Office and Adobe tools. English proficiency is required, and experience with EU financial frameworks is a plus.

Qualifications

• 2+ years of experience in project management or project support.
• Advanced knowledge of MS Office (Excel, Word and Outlook).
• Fluent English, B2 level or higher.
• Ability to handle confidential information with discretion.
• Knowledge of the EU financial regulatory framework.

Responsibilities

• Coordinate and support project management activities.
• Coordinate and monitor document workflows, contracts, notes, letters, reports and follow-ups.
• Prepare and monitor financial commitments, invoices, payment records and bank statements.
• Prepare procurement requests and reimbursement claims.
• Prepare statistical data, reports, tables, charts and graphs.
• Track team working hours and expense reports.

Skills

Project support experience

Attention to detail

Discretion with confidential info

English proficiency (B2+)

Education

University degree in Journalism, Economics or Languages

Tools

MS Office

Adobe InDesign

Acrobat Pro

MS Publisher

Job description

DEKRA Praca Sp. z o.o. in Warsaw is seeking an administrative and project support assistant to help coordinate and monitor project activities, with a focus on financial and organizational tasks.

The role involves preparing and tracking invoices, procurement requests, reports, and maintaining confidential information, using MS Office and Adobe tools. English proficiency is required, and experience with EU financial frameworks is a plus.