International Logistics & Administrative Coordinator (Warsaw)

HRK S.A.; Warszawa; On-site; PLN 92,000 - 109,000; Full time

Benefits offered by this job

International work environment

Professional development opportunities

18-month contract

Job summary

HRK S.A. in Warsaw is seeking a Logistics & Administrative Assistant to support logistics operations, documentation management, reporting activities, and project coordination within an international environment.

This role offers an opportunity to work closely with cross-functional stakeholders while contributing to the efficient delivery of operational and logistics-related activities. You will coordinate meetings, prepare meeting minutes, support travel arrangements and mission logistics, and

Qualifications

• At least 1 year of experience in administration, logistics support, project coordination, or a similar role.
• English language proficiency at B2 level or higher.
• Excellent organizational and multitasking skills.
• Experience using Microsoft Office applications (Excel, Word, Outlook, PowerPoint).

Responsibilities

• Prepare, format, and maintain operational documents, procedures, reports, and guidelines.
• Manage document repositories, version control, and approval workflows.
• Coordinate meetings, prepare meeting minutes, and follow up on action items.
• Support travel arrangements and mission logistics for team members.
• Maintain databases, monitor data quality, and prepare operational reports and statistics.
• Support financial and procurement documentation, including invoices, contracts, and records.
• Provide day-to-day administrative support, ensuring effective organization of activities and deadlines.

Skills

Organizational skills

Multitasking

Communication

Attention to detail

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

PowerPoint

Job description

HRK S.A. in Warsaw is seeking a Logistics & Administrative Assistant to support logistics operations, documentation management, reporting activities, and project coordination within an international environment.

This role offers an opportunity to work closely with cross-functional stakeholders while contributing to the efficient delivery of operational and logistics-related activities. You will coordinate meetings, prepare meeting minutes, support travel arrangements and mission logistics, and