Project Assistant in Equipment and Logistics Division

DEKRA Praca Sp. z o.o.; Warszawa; On-site; PLN 85,000 - 95,000; Full time

Benefits offered by this job

Polish temporary contract

Competitive remuneration

International environment

Respected European organization

Job summary

DEKRA Praca Sp. z o.o. in Warsaw is seeking an administrative and project support assistant to help coordinate and monitor project activities, with a focus on financial and organizational tasks.

The role involves preparing and tracking invoices, procurement requests, reports, and maintaining confidential information, using MS Office and Adobe tools. English proficiency is required, and experience with EU financial frameworks is a plus.

Qualifications

• 2+ years of experience in project management or project support.
• Advanced knowledge of MS Office (Excel, Word and Outlook).
• Fluent English, B2 level or higher.
• Ability to handle confidential information with discretion.
• Knowledge of the EU financial regulatory framework.

Responsibilities

• Coordinate and support project management activities.
• Coordinate and monitor document workflows, contracts, notes, letters, reports and follow-ups.
• Prepare and monitor financial commitments, invoices, payment records and bank statements.
• Prepare procurement requests and reimbursement claims.
• Prepare statistical data, reports, tables, charts and graphs.
• Track team working hours and expense reports.

Skills

Project support experience

Attention to detail

Discretion with confidential info

English proficiency (B2+)

Education

University degree in Journalism, Economics or Languages

Tools

MS Office

Adobe InDesign

Acrobat Pro

MS Publisher

Job description

About the role

The successful candidate will provide administrative and operational support for project management activities, including financial and organizational aspects.

Location: Warsaw, Poland

Salary: PLN 7650 - 8500 gross

Responsibilities

• Supporting teams in the coordination and management of projects;
• Coordinating and monitoring document workflows, contracts, notes, letters, reports and following up on related actions;
• Preparing and monitoring financial commitments, invoices, payment records and bank statements and other documentation;
• Preparing and processing procurement requests and reimbursement claims in accordance with applicable financial procedures;
• Preparing statistical data, reports, tables, charts and graphs;
• Tracking team working hours and processing expense reports.

Requirements

• Education related to one of the following fields: administration, finance, information management, public relations, event organization, office logistics, project management;
• Minimum 2 years of experience in project management or project support;
• Advanced knowledge of MS Office (Excel, Word and Outlook);
• Very good command of written and spoken English (minimum B2 level);
• High level of accuracy and attention to detail;
• Ability to handle confidential information with discretion;
• Knowledge of the EU financial regulatory framework;
• Experience in information and business management, finance, public procurement or accounting will be an advantage;
• Experience working with databases and Adobe Creative Suite (especially InDesign and Acrobat Pro) or MS Office Publisher will be an asset;
• University degree in Journalism, Economics or Languages will be a strong asset.

What we offer

• Employment based on a Polish employment contract (temporary employment),
• Competitive market remuneration,
• Opportunity to work in an international and multicultural environment,
• Professional experience within a respected European organization.