Project Management Office (PMO) Specialist

Hitachi Vantara Corporation; Kraków; On-site; PLN 120,000 - 180,000; Full time

Job summary

Hitachi Energy is seeking an experienced PMO Specialist to support project governance, reporting, and change initiatives across a global IT organization. You will work with project teams and stakeholders to improve visibility and adoption of new ways of working.

This role focuses on governance materials, updates, and communications, helping teams deliver successful outcomes. Fluency in English and strong communication skills are essential.

Qualifications

• 5+ years of experience in PMO, Project Management, Organizational Change Management, Business Transformation, or a related field.
• Experience supporting project governance, reporting, and change initiatives.
• Experience preparing presentations, communications, and management reports.
• Strong communication and stakeholder management skills.
• Experience planning and delivering communication, training, or adoption activities.
• Fluent in English, both written and spoken.

Responsibilities

• You maintain project and portfolio reporting, dashboards, and governance materials.
• You coordinate governance meetings and track actions and decisions.
• You prepare project updates, presentations, and stakeholder communications.
• You support change initiatives through communication, training, and adoption activities.
• You promote PMO standards, tools, and ways of working across the organization.
• You monitor key metrics and provide insights that support informed decisions.
• You work with stakeholders across the business to build alignment and engagement.

Skills

PMO experience

Stakeholder management

Change management

Communication skills

Presentation & reporting

Job description

Job Description

The opportunity

We are looking for an experienced PMO Specialist to join our team and support project governance, communication, and change initiatives across a global IT organization.

In this role, you will work closely with project teams, business stakeholders, and leaders to improve project visibility, support decision-making, and help teams successfully adopt new ways of working. You will contribute to project reporting, governance activities, stakeholder engagement, and change management initiatives that support business transformation.

If you enjoy bringing structure to complex initiatives, building relationships across teams, and helping projects deliver successful outcomes, we would like to hear from you.

How you'll make an impact

• You maintain project and portfolio reporting, dashboards, and governance materials.
• You coordinate governance meetings and track actions and decisions.
• You prepare project updates, presentations, and stakeholder communications.
• You support change initiatives through communication, training, and adoption activities.
• You promote PMO standards, tools, and ways of working across the organization.
• You monitor key metrics and provide insights that support informed decisions.
• You work with stakeholders across the business to build alignment and engagement.

Your background

• 5+ years of experience in PMO, Project Management, Organizational Change Management, Business Transformation, or a related field.
• Experience supporting project governance, reporting, and change initiatives.
• Experience preparing presentations, communications, and management reports.
• Strong communication and stakeholder management skills.
• Experience planning and delivering communication, training, or adoption activities.
• Fluent in English, both written and spoken.

More about us

At Hitachi Energy, we recognize that our people are at the heart of our success. We are committed to providing a supportive and inclusive workplace, competitive rewards, and opportunities for professional and personal growth. Our benefits package is designed to help employees thrive both at work and in their personal lives.

Our benefits offering for this role generally includes:

• Private medical care and life insurance
• Access to fitness and wellness programs
• Access to benefits platform with discounts and perks
• Employee Capital Plans (PPK)
• Equipment for working from home or allowances for setting up a workplace at home
• Spectacles and contact lenses allowance
• Company events and team‑building activities
• Psychological support program
• Free parking available

You will receive more specific information during the recruitment process.

Please note that applications or CVs submitted by email or direct messages will not be considered.

Accessibility and reasonable accommodation

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

Use of Al and automated tools in recruitment

As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice.

Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.

For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.

The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.