Project Coordinator (late-shift hours)

Aon plc; Kraków; Hybrid; PLN 120,000 - 180,000; Full time

Job summary

Aon plc is seeking a Project Coordinator (Portfolio Management) to drive delivery across North America within a sophisticated, matrixed organization. This role focuses on strategy, governance, and delivery oversight, not people management, and aligns global direction with regional execution.

The team will operate during US hours (14:00–22:00 CEST). You will coordinate program and project delivery, partner with regional leadership, manage stakeholders, and support budgeting and risk discussions

Qualifications

• 5+ years of project management experience in a global organization.
• Experience in matrixed, global environments.
• Willingness to work US hours 14:00–22:00 CEST.
• Strong written and verbal communication.
• Ability to influence sponsors and drive consensus.

Responsibilities

• Program and Project delivery for Aon Technology within North America.
• Partners closely with regional leadership and global service owners to strengthen performance and drive impact on key strategic initiatives to ensure goals and benchmarks are achieved.
• Establishes, owns and maintains relationships with senior leaders and stakeholders in support of overall business strategy and PMO Team effectiveness.
• Collaborate with senior leaders to define project priorities, implementation opportunities and challenges and keep them up to date with project risks and delivery.
• Responsible for communicating, translating and driving strategy through projects taking into consideration regional and local aspects
• Responsible for ongoing stakeholder management and engagement around projects delivered within the region
• Serves as a point of escalation for all NA related projects
• Supports project delivery via participation in Steering Committees and driving strategic decisions around project delivery
• Partners with finance and sponsors to ensure projects are supported with business cases
• Drive regional team cohesiveness
• Guides and supports stakeholders via global engagement processes and operating models

Skills

Project management

Stakeholder management

Financial analysis

Executive communication

Leadership by influence

Networking

Risk management

Team collaboration

Budgeting

Problem solving

Job description

Project Coordinator (Porfolio Management)

Aon is in the business of better decisions

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an organization, we are committed as one firm to our purpose, united through trust as one inclusive, diverse team and we are passionate about helping our colleagues and clients succeed.

How this opportunity is different

The Portfolio Coordinator is a key player in ensuring successful colleague engagement and adoption across multiple projects. This role offers broad ownership across North America with direct exposure to executive partners and a strong focus on strategy, governance, and delivery oversight rather than people management. It centers on crafting priorities, providing trusted mentorship, and translating global direction into effective regional execution within a sophisticated, matrixed organization. The team will be working witihin US hours - between 14:00 and 22:00 (CEST).

What the day will look like

• Program and Project delivery for Aon Technology within the North America region
• Partners closely with regional leadership and global service owners to strengthen performance and drive impact on key strategic initiatives to ensure goals and benchmarks are achieved.
• Establishes, owns and maintains relationships with senior leaders and stakeholders in support of overall business strategy and PMO Team effectiveness.
• Collaborate with senior leaders to define project priorities, implementation opportunities and challenges and keep them up to date with project risks and delivery.
• Responsible for communicating, translating and driving strategy through projects taking into consideration regional and local aspects
• Responsible for ongoing stakeholder management and engagement around projects delivered within the region
• Serves as a point of escalation for all NA related projects
• Supports project delivery via participation in Steering Committees and driving strategic decisions around project delivery
• Partners with finance and sponsors to ensure projects are supported with business cases
• Drive regional team cohesiveness
• Guides and supports stakeholders via global engagement processes and operating models

Skills and experience that will lead to success

• 5+ years of strong project management competence with experience in managing different project methodologies
• 3+ years of experience working in matrixed, global organization
• Willingness to work on US working hours 14:00 - 22:00 CEST.
• Experience working with diverse teams
• Strong initiative, organization, project management and execution skills
• Excellent written, verbal communication skills, interpersonal and collaborative skills.
• Ability to lead by influence and facilitate consensus among sponsors and team members to achieve tactical and strategic goals
• Strength in relationships and network building across the organization
• Strong work ethic, tenacity and resilience
• Knowledge of costing, budgeting, risk, and financial analysis
• Strong experience presenting to executive sponsors and demonstrated communication skills (both written and oral with technical and non-technical colleagues)