Project Coordinator (late-shift hours)

Aon; Kraków; On-site; PLN 120,000 - 180,000; Full time

Job summary

Aon is seeking a Project Coordinator (Portfolio Management) in Kraków to drive program delivery across the North America region. You will partner with regional leadership and global service owners to translate global direction into effective regional execution, while aligning with US working hours (14:00–22:00 CEST).

You will engage senior leaders, manage stakeholder relationships, and guide governance and delivery oversight within a sophisticated matrixed environment.

Qualifications

• 5+ years of project management experience in diverse settings.
• 3+ years in a global, matrixed organization.
• Willingness to work US hours 14:00–22:00 CEST.
• Experience collaborating with diverse teams and stakeholders.
• Strong initiative, organization, and execution capabilities.
• Excellent written and verbal communication, interpersonal and collaborative skills.
• Ability to influence and facilitate consensus among sponsors and team members.
• Strong networking across the organization and relationship-building skills.
• Sound work ethic, resilience, and adaptability.
• Knowledge of costing, budgeting, risk and financial analysis; experience presenting to executives.

Responsibilities

• Deliver programs and projects for Aon Technology within the North America region.
• Collaborate with regional leadership and global service owners to drive performance on strategic initiatives.
• Establish and maintain relationships with senior leaders to support business strategy and PMO effectiveness.
• Define project priorities with senior leaders and communicate risks and delivery status.
• Translate strategy into regional execution, considering local nuances and governance.
• Manage stakeholder engagement across projects and serve as escalation point for NA initiatives.
• Participate in Steering Committees and support strategic decisions around delivery.
• Collaborate with finance and sponsors to build business cases and secure project funding.
• Foster regional team cohesiveness and adherence to global engagement processes.

Skills

Project management

Matrixed organizations

US hours availability

Stakeholder management

Communication

Influence & leadership

Relationship building

Budgeting & financial analysis

Executive presentation

Delivery & governance

Job description

Project Coordinator (Portfolio Management)

Aon is in the business of better decisions. At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an organization, we are committed as one firm to our purpose, united through trust as one inclusive, diverse team and we are passionate about helping our colleagues and clients succeed.

How this opportunity is different

The Portfolio Coordinator is a key player in ensuring successful colleague engagement and adoption across multiple projects. This role offers broad ownership across North America with direct exposure to executive partners and a strong focus on strategy, governance, and delivery oversight rather than people management. It centers on crafting priorities, providing trusted mentorship, and translating global direction into effective regional execution within a sophisticated, matrixed organization. The team will be working within US hours – between 14:00 and 22:00 (CEST).

What the day will look like

• Program and Project delivery for Aon Technology within the North America region
• Partners closely with regional leadership and global service owners to strengthen performance and drive impact on key strategic initiatives to ensure goals and benchmarks are achieved.
• Establishes, owns and maintains relationships with senior leaders and stakeholders in support of overall business strategy and PMO Team effectiveness.
• Collaborate with senior leaders to define project priorities, implementation opportunities and challenges and keep them up to date with project risks and delivery.
• Responsible for communicating, translating and driving strategy through projects taking into consideration regional and local aspects
• Responsible for ongoing stakeholder management and engagement around projects delivered within the region
• Serves as a point of escalation for all NA related projects
• Supports project delivery via participation in Steering Committees and driving strategic decisions around project delivery
• Partners with finance and sponsors to ensure projects are supported with business cases
• Drive regional team cohesiveness
• Guides and supports stakeholders via global engagement processes and operating models

Skills And Experience That Will Lead To Success

• 5+ years of strong project management competence with experience in managing different project methodologies
• 3+ years of experience working in matrixed, global organization
• Willingness to work on US working hours 14:00 - 22:00 CEST.
• Experience working with diverse teams
• Strong initiative, organization, project management and execution skills
• Excellent written, verbal communication skills, interpersonal and collaborative skills.
• Ability to lead by influence and facilitate consensus among sponsors and team members to achieve tactical and strategic goals
• Strength in relationships and network building across the organization
• Strong work ethic, tenacity and resilience
• Knowledge of costing, budgeting, risk, and financial analysis
• Strong experience presenting to executive sponsors and demonstrated communication skills (both written and oral with technical and non-technical colleagues)