Procurement Specialist - Middle

SOFTSWISS; Warszawa; On-site; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Private health insurance

Sports benefits

Mental health program

Free English lessons

Local language courses

Paid time off

Maternity leave support

Referral program rewards

Upskilling and workshops

Job summary

SOFTSWISS is seeking a Procurement Specialist to join our Procurement Team in Warsaw. You will manage purchasing activities, build strong supplier relationships, and optimise procurement processes to support operational needs and growth.

You will handle IT hardware procurement across regions, coordinate logistics, maintain hardware records in 1C, and ensure timely replenishment while adhering to procurement documentation standards. English (B1+) and Russian (B2+) language skills are preferred.

Qualifications

• 2–3+ years in hardware procurement or IT asset management.
• Hands-on experience with 1C.
• Experience using Jira and Confluence.
• Experience in inventory management and warehouse accounting.
• English (B1+) and Russian (B2+) language skills.

Responsibilities

• Research, compare, and select suppliers to secure best prices, discounts, and purchasing terms.
• Manage procurement and logistics of IT hardware across regions.
• Coordinate delivery and collection of equipment for employees, including shipment and returns.
• Maintain hardware records in 1C.
• Coordinate transfer of equipment to service centers for repair and provide necessary information.
• Monitor hardware availability and ensure timely replenishment.
• Handle procurement-related documentation, including invoices.

Skills

Hardware procurement

IT asset management

Logistics coordination

Supplier relationship management

1C knowledge

English proficiency

Russian proficiency

Inventory control

Tools

Jira

Confluence

Job description

Overview:

SOFTSWISS is hiring a Procurement Specialist to join our Procurement Team. We are looking for a detail-oriented and proactive professional to manage purchasing activities, build strong supplier relationships, and optimise procurement processes. In this role, you’ll help ensure cost efficiency, timely delivery, and high-quality goods and services to support the company’s operational needs and continued growth.

Purpose of the role:

You will be responsible for managing procurement activities that ensure the timely and cost-effective acquisition of goods and services. Your work will help optimise purchasing processes, maintain reliable supplier partnerships, and ensure the company has the resources it needs to operate efficiently and support its continued growth.

Key responsibilities:

• Research, compare, and select suppliers to secure the best prices, discounts, and purchasing terms.

• Manage procurement and logistics of IT hardware across multiple regions, including Asia, Europe, South America, and others.

• Coordinate delivery and collection of equipment for employees, including shipment, pickup, replacement, and return logistics.

• Maintain accurate and up-to-date hardware records in 1C.

• Coordinate the transfer of equipment to service centers for repair and provide the necessary information to responsible colleagues.

• Manage warehouse inventory and ensure accurate tracking of equipment assigned to employees.

• Conduct regular inventory checks for warehouse stock and equipment currently in employees’ possession.

• Standardize and improve the hardware section in 1C, including: maintaining a unified hardware database; introducing a common format for technical specifications; recording warranty periods; classifying hardware by legal entity, category, technical specifications, condition, and intended use.

• Collaborate with colleagues involved in hardware selection, purchasing, and related operational processes.

• Monitor hardware availability across all categories and ensure timely replenishment.

• Handle procurement-related documentation, including invoices and other purchasing documents.

Required Experience:

• 2–3+ years of experience in hardware procurement, IT asset management, logistics, inventory, or a similar role.

• Hands-on experience with 1C.

• Experience using Jira and Confluence.

• Experience in inventory management and warehouse accounting.

• Experience organizing hardware logistics across different regions.

• Good understanding of procurement documentation, including invoices.

• English language proficiency: B1 and above.

• Russian language proficiency: B2 and above.

Nice to have:

• Experience in supplier negotiations and vendor management.

• Understanding of warranty handling and repair workflows.

• Strong organizational skills and attention to detail.

• Structured approach to documentation and process improvement.

Our Benefits:

• Private health insurance

• Sports benefits

• Comprehensive Mental Health Program

• Free English lessons (online)

• Local language courses

• Paid time off

• Maternity leave support

• Referral program rewards

• Upskilling, internal workshops, and participation in professional conferences and corporate events