IT Procurement Specialist

Paessler GmbH; Kraków; On-site; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Permanent contract

Flexible working hours

Great international team atmosphere

Structured onboarding

Job summary

Paessler GmbH in Kraków is seeking an operational procurement professional to manage day-to-day sourcing, contract administration, and cross-functional coordination with Legal, HR, IT and Security. You will maintain repositories, track savings, follow active projects, and drive end-to-end sourcing initiatives with vendors.

The role emphasizes data handling, Excel proficiency, and the ability to apply savings methodologies. English is required; German is a plus in this international team.

Qualifications

• Prior experience in procurement, contract administration, or vendor management.
• Understanding of savings types (hard savings, cost avoidance, soft savings) and how to classify/report them correctly.

Responsibilities

• Maintain and update the contract repository, registry, and database.
• Maintain and update the savings tracker.
• Follow up on active procurement projects and ensure timely progress.
• Drive sourcing projects post-onboarding (renewals, re-negotiations, transitions).
• Run sourcing projects end-to-end (RFI/RFP coordination, vendor comparison, stakeholder alignment).
• Negotiate contract terms and pricing with vendors, escalating to Head of Procurement / Head of Finance where needed.

Skills

Procurement experience

Vendor management

SaaS knowledge

Excel skills

Tools

AI tools

Data handling

Job description

Operational procurement role focused on day-to-day execution, cross-functional coordination, and procurement project support. Acts as the operational link between SMEs (Legal, HR, IT, Security) and internal stakeholders, ensuring procurement and sourcing process run smoothly from intake to contracting phase.

YOUR TASKS

• Maintain and update the contract repository, registry, and database
• Maintain and update the savings tracker
• Follow up on active procurement projects and ensure timely progress
• Drive sourcing projects post-onboarding (renewals, re-negotiations, transitions)
• Run sourcing projects end-to-end (RFI/RFP coordination, vendor comparison, stakeholder alignment)
• Negotiate contract terms and pricing with vendors, escalating to Head of Procurement / Head of Finance where needed
• Review contracts for completeness, standard terms, and flagging deviations
• Coordinate communication flow between SMEs (Legal, HR, IT, Security) and business stakeholders
• Apply knowledge of savings methodologies (cost avoidance, hard savings, rebates, etc.) consistently in reporting

YOUR PROFILE

Experience & Domain Knowledge

• Prior experience in procurement, contract administration, or vendor management (SaaS/software environment preferred)
• Understanding of savings types (hard savings, cost avoidance, soft savings) and how to classify/report them correctly

Technical & Tools

• Comfortable using AI tools to support daily tasks (research, drafting, data structuring)
• Strong Excel/data handling skills (given database and tracker responsibilities)

Soft Skills

• Fast learner, able to pick up new tools/processes independently
• "Will do" / proactive attitude - takes ownership of follow-ups without heavy oversight
• Strong attention to detail and comfort working with numbers
• Negotiation skills - able to support contract discussions with vendors
• Persuasive communication - able to align internal stakeholders and SMEs

Language

• English: B2+ mandatory
• German: nice to have/ advantage

FACTS FOR YOU

• Many possibilities to further develop your individual skillset
• Innovative and creative work environment with plenty of room for new ideas
• A structured onboarding phase with experienced colleagues
• Flexible working hours and a family-friendly environment
• Permanent employment contract
• A great working atmosphere in an enthusiastic international team with flat hierarchies
• Paessler is a fast-growing midsized company that has been in the market for 20 years. The company is focused on long-term goals and is currently comprised of 400+ employees

And at the end, a very important note: For us, diversity is more than just a word — it's a commitment. Our job posts are geared towards all people, regardless of their gender, sexual orientation, background, faith, or physical abilities. We value diversity and strive to create a work environment that prioritizes equal opportunities and inclusion. In line with this objective, please note that candidates with severe disabilities will be given preferential consideration over applicants with equal qualifications. At Paessler, we're determined to break down barriers and provide everyone with the chance to develop their full potential. Please feel free to let us know if you believe there are ways we can improve the wording of our jobs posts or our overall recruitment approach. Let's work together to create a more colorful and inclusive corporate culture!