Procurement Specialist

Vodeno; Warszawa; Hybrid; PLN 90,000 - 130,000; Full time

Job summary

Vodeno is seeking a Procurement Specialist in Warsaw. You will coordinate end-to-end procurement for software, hardware, SaaS, and services, while supporting supplier selection and contract negotiations. You will track SLAs, renewals, and drive cost optimization in collaboration with IT, Legal, and Finance.

The role requires strong English, analytical skills, and a proactive, team-oriented mindset in a cloud-based setup. Hybrid work options and an innovative digital bank environment are offered.

Qualifications

• Minimum 2 years of experience in procurement, ideally IT/software licensing or professional services.
• Understanding of procurement processes, contract management, and vendor negotiations.
• Excellent communication in English (C1) and strong analytical skills.
• Strong organizational skills and ability to manage multiple priorities.
• Experience with cloud-based tools and Microsoft/Google productivity suites.

Responsibilities

• Coordinate end-to-end procurement processes for software, hardware, SaaS, and services.
• Support supplier sourcing, evaluation, and negotiation for best value.
• Draft and review contracts, manage renewals, and track SLAs/KPIs.
• Maintain procurement records and support audits when required.
• Collaborate with IT, Legal, Compliance, and Finance across projects.

Skills

Procurement experience

Analytical thinking

English proficiency (C1)

Communication skills

Team player

Proactive problem solving

Education

Bachelor’s degree in Management, Logistics, Economics, Business Administration, or related field

Tools

Excel

Google Sheets

Google Workspace

MacBooks experience

Pivot tables / VLOOKUP

Job description

What we do

Hi, we are Vodeno. We are innovators in the Banking-as-a-Service space. Our technology is cloud-native, and our teams work in the cloud like fish in water. Supported by a leading global equity firm and the ecosystem of nearly 90 partners, our Platform opens new opportunities for businesses across Europe to integrate financial products and services into their solutions. As part of the UniCredit Group, Aion Bank and Vodeno will accelerate their digital banking offer in strategic markets and will act as a sandbox for innovation for the wider UniCredit Group. Based on financial sector know-how and expertise in cloud technology, we provide a set-up of customer-facing and daily banking services which include: digital onboarding, accounts, cards, payments, and lending with a white-label mobile app channel access. We are defined by the following values:

• Client at the centre - we deliver value to our clients
• Curiosity - we want to know more!
• Accountability - we deliver on our promises
• Collaboration - we can achieve more with others

We are currently looking for Procurement Specialist ready to join our adventure.

What you will be doing

• Coordinate end-to-end procurement processes for software, hardware, SaaS services, and professional support, ensuring timely and cost-effective delivery
• Support supplier sourcing and selection, evaluating capabilities, pricing models, and risk factors to ensure the best value and fit for the business
• Participate in negotiations and help structure agreements in collaboration with stakeholders from IT, Legal, Compliance, and Finance
• Draft and review contracts, manage renewals, and track performance against agreed SLAs and KPIs
• Analyze markets and supplier trends, identifying opportunities for optimization and cost savings
• Participate in cross-functional projects related to procurement innovation and continuous improvement of internal processes and tools
• Maintain up-to-date contract records and procurement documentation, and support audits when required.
• Work closely with internal stakeholders to anticipate upcoming procurement needs and align purchasing strategies with business goals
• Contribute to vendor relationship management, fostering transparent, productive cooperation and addressing performance issues when necessary

Skills you should have

• Minimum 2 years of experience in procurement, ideally with a focus on IT, software licensing or professional services
• Relevant experience in the banking sector is a strong asset
• Bachelor’s degree in Management, Logistics, Economics, Business Administration, or a related field
• Understanding of procurement processes, contract management, and vendor negotiations
• Strong analytical skills with the ability to evaluate data and generate insights
• Excellent communication skills in English (C1 level), both verbal and written
• Comfortable working in a cloud-based environment – we use MacBooks and Google Workspace (Gmail, Drive, Docs, Sheets); strong Excel or Google Sheets skills are especially important (e.g., pivot tables, lookups)
• Well-organized, detail-oriented, and capable of managing multiple priorities
• Team player with a proactive, solution-driven mindset

What we offer

• You will get an opportunity to work in aninnovative, digital bank applying state of the art approaches and technologies.
• You will be provided anIndividual Development Budget, dedicated to enhancing your professional skills.
• If your role permits, we also offerflexible work location.
• You and your closest family will be covered withVIP-level private medical care which includesdental treatmentand ahospitalisation package.
• We care for our colleagues’ well being, therefore we coverpsychological consultationsif you ever feel you need such support.
• We co-sponsor yourMultisportcard and cover50%of its cost.
• You will work on computer equipment that delivers the best user experience —Apple MacBook.
• Our office in Warsaw offershealthy snacks throughout the day.

Our process

We keep our recruiting process simple.

• Step 1: Talk with one of our Recruiters about your experience and ambitions
• Step 2: Meet with your future team manager

Our note to you

Diverse teams really are the best teams. Research shows that some candidates may hesitate to apply for a job unless they meet every requirement. We are interested in getting to know you and learning about what you bring to the table. Please note that we may close a job posting early if we receive a large number of exceptional applications. Good luck!

Contact information

You can contact us [e-mail] we will be more than happy to help.