Proactive Personal Assistant: Organized & On Track

Civic Canvas; Polska; Hybrid; PLN 42,000 - 68,000; Full time

Job summary

Civic Canvas is seeking a reliable Personal Assistant to help manage daily household tasks. The ideal candidate is highly organized, takes initiative, and can work with minimal supervision.

Responsibilities include managing calendars, emails, travel arrangements, preparing documents, organizing files, coordinating meetings, running errands, and maintaining confidentiality. Strong organizational skills, punctuality, attentiveness, and a proactive attitude are essential to keep daily life running

Qualifications

• Strong organizational and time-management skills
• Reliable, punctual, responsible, and trustworthy
• Keen, attentive, and detail-oriented
• Proactive and comfortable working independently

Responsibilities

• Manage calendars, appointments, meetings, and daily schedules.
• Organize and respond to emails, phone calls, and other correspondence.
• Schedule travel arrangements, accommodation, and itineraries when needed.
• Prepare documents, reports, presentations, and other administrative materials.
• Maintain organized digital and physical files and records.
• Coordinate meetings, appointments, and personal or business activities.
• Handle routine administrative tasks and follow up on pending matters.
• Assist with errands, purchases, reservations, and other assigned personal tasks.
• Communicate with clients, vendors, colleagues, and other contacts professionally.
• Maintain confidentiality of personal, business, and financial information.
• Track deadlines, reminders, and important commitments.
• Provide general administrative support and complete other duties as assigned.

Skills

Time management

Organization

Attention to detail

Proactive mindset

Independent work

Tools

Calendar apps

Email management

Microsoft Office

Job description

Civic Canvas is seeking a reliable, attentive, and proactive Personal Assistant to help manage daily household tasks. The ideal candidate is highly organized, takes initiative, pays close attention to detail, and can complete responsibilities efficiently with minimal supervision.

Primary Responsibilities:

Manage calendars, appointments, meetings, and daily schedules.

Organize and respond to emails, phone calls, and other correspondence.

Schedule travel arrangements, accommodation, and itineraries when needed.

Prepare documents, reports, presentations, and other administrative materials.

Maintain organized digital and physical files and records.

Coordinate meetings, appointments, and personal or business activities.

Handle routine administrative tasks and follow up on pending matters.

Assist with errands, purchases, reservations, and other assigned personal tasks.

Communicate with clients, vendors, colleagues, and other contacts professionally.

Maintain confidentiality of personal, business, and financial information.

Track deadlines, reminders, and important commitments.

Provide general administrative support and complete other duties as assigned.

Requirements

Strong organizational and time-management skills

Reliable, punctual, responsible, and trustworthy

Keen, attentive, and detail-oriented

Proactive and comfortable working independently

The right candidate will be dependable, energetic, and willing to take initiative while helping keep daily life organized and running smoothly.