Proactive Executive VA: Global Calendar & Coordination

Zohorecruit; Polska; Hybrid; PLN 120.000 - 180.000; Vollzeit

Zusammenfassung

Thoby is seeking a highly proactive Executive Virtual Assistant to provide high-level support to the founder and potentially to a partner, across UK and US time zones. The role emphasizes discretion, initiative, and building robust systems rather than transactional tasks.

You will manage diaries, coordinate meetings with senior clients, handle email, transcribe meetings using AI tools, and help develop efficient workflows.

Qualifikationen

• Proven experience as an Executive Assistant, Executive VA or similar.
• Strong experience managing executive calendars across international time zones.
• Excellent client-facing communication and discretion.

Aufgaben

• Executive and diary management across UK and US time zones.
• Coordinate and schedule meetings with senior executives and clients.
• Manage email and communications with high-priority clients.
• Prepare structured meeting notes and action points from transcripts.
• Support workload prioritisation and proactive process improvements.
• Assist with occasional domestic and international travel arrangements.
• Provide invoicing support if required in future.
• Maintain organised records using OneNote.

Kenntnisse

Diary management

Calendar coordination

Executive support

Client liaison

Discretion

Stakeholder communication

Cross-timezone coordination

Tools

Microsoft 365

Outlook

Microsoft Calendar

Excel

Microsoft Teams

Zoom

Google Calendar

OneNote

AI transcription tools

Jobbeschreibung

Thoby is seeking a highly proactive Executive Virtual Assistant to provide high-level support to the founder and potentially to a partner, across UK and US time zones. The role emphasizes discretion, initiative, and building robust systems rather than transactional tasks.

You will manage diaries, coordinate meetings with senior clients, handle email, transcribe meetings using AI tools, and help develop efficient workflows.