Virtual Assistant

Zohorecruit; Polska; Hybrid; PLN 95,000 - 149,000; Full time

Job summary

Zohorecruit is seeking a sharp, reliable Virtual Assistant to support a founder or small team with day-to-day tasks from scheduling and inbox management to research and light coordination. You will absorb the load to keep the founder's time focused on high-impact work.

You will manage calendars, draft emails, use Notion/Trello/ClickUp, and stay on top of recurring deadlines. The role requires strong English, independence in a remote setting, and quick adoption of new tools.

Qualifications

• Must have 2+ years in admin, support, or coordination roles.
• Strong written and verbal English.
• Ability to work independently in a remote environment.

Responsibilities

• Administrative Support duties: calendar management, inbox organization, data entry, basic reporting, drafting emails and documents, coordinating meetings.
• Operational Support: manage tasks in Notion/Trello/ClickUp/Asana, track deadlines, support basic process docs.
• Communication & Coordination: respond to routine emails, keep founder updated, maintain organized task records.

Skills

Administrative tasks

Communication

Remote work

Independent work

Tools

Google Workspace

Notion

Trello

ClickUp

Slack

AI tools like ChatGPT/Claude

Job description

We're looking for a sharp, reliable Virtual Assistant to support a founder or small team with the day-to-day tasks that keep things running smoothly, from scheduling and inbox management to research and light coordination.

Your Impact

Founders lose hours a week to small, necessary tasks that pull them away from real work. Your job is to absorb that load reliably, so nothing falls through and the founder's time goes where it matters most.

Core Responsibilities

Administrative Support — 50%

• Manage calendar, scheduling, and inbox organization
• Handle data entry, research, and basic reporting
• Draft emails, messages, and simple documents on the founder's behalf
• Coordinate meetings, reminders, and follow-ups

Operational Support — 35%

• Keep tasks and projects organized in tools like Notion, Trello, ClickUp, or Asana
• Track recurring deadlines and flag what needs attention
• Support basic process documentation as things come up

Communication & Coordination — 15%

• Respond to routine emails and messages promptly and professionally
• Keep the founder updated without needing constant check-ins
• Maintain clear, organized records of ongoing tasks and decisions

Requirements

Must-Haves

• 2+ years of experience in an admin, support, or coordination role
• Strong written and verbal English
• Ability to work independently in a remote environment
• Quick to pick up new tools and ways of working

Nice-to-Haves

• Experience supporting a founder or small team directly
• Background in a small or fast-moving company
• Curiosity about AI tools and how they can speed up your work

Tools

Must-Haves

• Google Workspace (Gmail, Calendar, Docs, Sheets)
• One project management tool (Notion, Trello, ClickUp, or similar)

Nice-to-Haves

• Slack
• Familiarity with AI tools like ChatGPT or Claude