Poland Office & Operations Coordinator

Nearmap; Warszawa; Hybrid; PLN 72,000 - 110,000; Full time

Benefits offered by this job

Multisport card

Medical care

Nearmap subscription

Employee referral program

Job summary

Nearmap in Warsaw is seeking an Office & Operations Coordinator to keep the office running smoothly and support the Head of Nearmap in Poland. You will manage admin tasks, coordinate vendors and benefits, maintain Symmetrical records, and help improve processes for a fast-growing team.

This hybrid role requires 2+ years in office/ops, excellent Polish and English, and strong attention to detail in a tech environment.

Qualifications

• 2+ years in office management, operations, or admin coordination.
• Strong organizational skills with ability to manage priorities and deadlines.
• Experience with B2B contractors and Polish contracting landscape.
• Comfortable using Symmetrical or similar HR/ops platforms.
• Excellent written and spoken Polish and English.
• Discretion with confidential information; professional conduct.
• Experience in fast-paced, tech or scale-up environments.

Responsibilities

• Provide day-to-day administrative support to the Head of Nearmap in Poland.
• Assist with ad hoc operational projects and process improvements.
• Help coordinate with external vendors, suppliers, and B2B contractors.
• Manage user accounts, permissions, and data within Symmetrical (or equivalent HR/operations platform).
• Coordinate benefits programs (private healthcare, multisport, insurance) and be first point of contact for queries.
• Oversee day-to-day Warsaw office operations, supplies, facilities, and vendor relationships.
• Coordinate office events, meetings, and visitor logistics.

Skills

Office management

Vendor management

B2B contracting

Symmetrical

Polish & English

Tools

Symmetrical

Job description

Nearmap in Warsaw is seeking an Office & Operations Coordinator to keep the office running smoothly and support the Head of Nearmap in Poland. You will manage admin tasks, coordinate vendors and benefits, maintain Symmetrical records, and help improve processes for a fast-growing team.

This hybrid role requires 2+ years in office/ops, excellent Polish and English, and strong attention to detail in a tech environment.