Poland HR Operations Specialist — Payroll & Compliance

Aspire Systems; Trąbki Wielkie; Hybrid; PLN 70,000 - 110,000; Full time

Job summary

Aspire Systems Poland is looking for an HR Operations specialist to manage day-to-day HR activities in the Poland Centre, including payroll, benefits, and records. The role is based in Gdańsk with a hybrid work model and involves collaborating with Payroll, HR Partners, and vendors to ensure smooth operations.

You will handle Polish labour law queries, onboarding documentation, and maintain accurate employee data while meeting SLAs and delivering high-quality service.

Qualifications

• 1+ years of experience in HR operations, HR administration, payroll, or a related operational role.
• Strong knowledge of Polish labour law and its practical application in HR
• Hands-on experience with payroll operations, ZUS, benefits administration, and/or HR/payroll vendors
• Good working knowledge of MS Excel and MS Word
• Fluent Polish and English, both written and spoken
• Strong organisational and project management skills, with excellent attention to detail
• Excellent communication and interpersonal skills, with the ability to work effectively with employees and stakeholders at all levels
• Ability to prioritise and manage multiple tasks, meet deadlines and SLAs, and maintain a high level of accuracy and service quality

Responsibilities

• Manage day-to-day HR operations for the Poland Centre, including payroll and benefits administration, employee records, and HR documentation
• Administer leave and absence processes and maintain accurate employee data
• Respond to employee queries related to Polish labour law, payroll, medical insurance, social security (ZUS), and other HR matters
• Coordinate employment contracts and onboarding documentation for new employees
• Collaborate with HR Business Partners, Employee Relations, Payroll, and other HR functions on operational matters and ad-hoc projects
• Work with external HR/payroll vendors and support effective vendor management
• Participate in HR Operations audits and ensure compliance with internal policies and local regulations
• Ensure all HR activities are completed accurately, within agreed SLAs and deadlines, and to a high standard of quality
• Work full-time from the office in Gdańsk or in a hybrid model

Skills

Fluent Polish & English

Organisational skills

Project management

Communication skills

Attention to detail

Prioritisation

Tools

MS Excel

MS Word

Job description

Aspire Systems Poland is looking for an HR Operations specialist to manage day-to-day HR activities in the Poland Centre, including payroll, benefits, and records. The role is based in Gdańsk with a hybrid work model and involves collaborating with Payroll, HR Partners, and vendors to ensure smooth operations.

You will handle Polish labour law queries, onboarding documentation, and maintain accurate employee data while meeting SLAs and delivering high-quality service.