Payroll Specialist with German (m/k)

Manpower Polska; Warszawa; Hybrid; PLN 78,000 - 123,000; Full time

Benefits offered by this job

Flexible working hours

Hybrid working model

Annual bonus

Private medical care for employees and

Family medical coverage

Job summary

Manpower Polska in Warsaw seeks a Payroll Specialist to ensure accurate and timely payroll execution, compliance with regulations, and high service quality.

You will manage day-to-day payroll processing, validate inputs, resolve discrepancies, support reporting, and handle confidential employee data within a hybrid work model. Fluent English and German, strong Excel and HRIS experience are required.

Qualifications

• 2+ years of experience in payroll administration or related field.
• English proficiency at least C1.
• German proficiency at least B2.
• Good understanding of payroll fundamentals and end-to-end processes.
• High accuracy in data entry and validation.
• Proficient in Excel and HRIS/payroll systems.
• Ability to follow SOPs, calendars, checklists and approvals.
• Understanding of payroll inputs, deductions and statutory reporting.
• Strong customer service, communication and stakeholder management skills.
• Confidentiality, reliability and professionalism in handling sensitive data.
• Excellent organizational skills and ability to work under deadlines.

Responsibilities

• Perform day-to-day payroll processing within the assigned scope.
• Collect, validate and upload payroll inputs (working time, absences, overtime, deductions, bonuses, final settlements, corrections).
• Conduct standard payroll checks, compare input/output data, identify discrepancies and prepare corrections.
• Support payroll validation before/after processing, including reporting and query resolution.
• Prepare payroll documentation (payslips, bank transfers, GL files, payroll reports).
• Handle routine employee payroll queries and escalate complex matters as needed.
• Create and monitor tickets related to payroll vendors, HRIS systems and data issues.
• Maintain accurate payroll records, follow SOPs and meet deadlines, ensuring confidentiality.

Skills

English (C1)

German (B2)

Excel

HRIS

Payroll systems

Case management tools

Data confidentiality

Stakeholder management

Organizational skills

Tools

HRIS

Payroll systems

Case management tools

Job description

The Payroll Specialist is responsible for the accurate and timely execution of payroll processes, ensuring operational excellence, compliance with applicable regulations, and a high level of service quality.

RESPONSIBILITIES

• Perform day-to-day payroll processing activities within the assigned scope.
• Collect, validate, and upload payroll inputs, including working time, absences, overtime, deductions, variable compensation, bonuses, final settlements, and payroll corrections.
• Conduct standard payroll checks, compare input and output data, identify discrepancies, and prepare correction files when required.
• Support payroll validation activities before and after payroll processing, including reporting and query resolution.
• Prepare payroll-related documentation and files, including payslips, bank transfer files, general ledger (GL) files, payroll reports, and local statutory declarations where applicable.
• Handle routine employee payroll queries and case updates, escalating complex or sensitive matters to the Senior Payroll Specialist or Payroll Lead.
• Create and monitor tickets related to payroll vendors, HRIS systems, data issues, incidents, and processing errors.
• Maintain accurate payroll records, follow established SOPs, meet payroll deadlines, and ensure strict confidentiality of employee data.

REQUIREMENTS

• At least 2 years of experience in payroll administration or a related field.
• English proficiency at a minimum C1 level.
• German proficiency at a minimum B2 level.
• Good understanding of payroll fundamentals and end-to-end payroll processes.
• High level of accuracy in data entry, payroll input preparation, and validation activities.
• Good Excel skills and experience working with HRIS, payroll systems, and case management tools.
• Ability to follow SOPs, payroll calendars, checklists, and approval procedures.
• Understanding of payroll inputs, deductions, working time data, and statutory reporting requirements.
• Strong customer service, communication, and stakeholder management skills.
• High level of confidentiality, reliability, and professionalism when handling sensitive employee information.
• Excellent organizational skills and the ability to work effectively under payroll deadlines.

OFFER

• Direct employment with our client.
• Flexible working hours, with a start time between 8:00 and 10:00.
• Hybrid working model (3 days in the office and 2 days of remote work per week).
• Annual bonus.
• Private medical care for employees and their families.
• Shorter working hours on Fridays.
• Multisport card.
• Company gifts twice a year.
• Christmas bonus.
• Location: Warsaw (Wola / Śródmieście).

Company description

Manpower (Agencja zatrudnienia nr 412) to globalna firma o ponad 70-letnim doświadczeniu, działająca w 82 krajach. Na polskim rynku jesteśmy od 2001 roku i obecnie posiadamy prawie 35 oddziałów w całym kraju. Naszym celem jest otwieranie przed kandydatami nowych możliwości, pomoc w znalezieniu pracy odpowiadającej ich kwalifikacjom i doświadczeniu. Skontaktuj się z nami - to nic nie kosztuje, możesz za to zyskać profesjonalne doradztwo i wymarzoną pracę!