Part-Time Virtual Assistant — Project & Admin Support

Virtual Colleague; Polska; Hybrid; PLN 55,000 - 83,000; Part time

Job summary

Virtual Colleague is seeking a highly organized Virtual Assistant to support project coordination, admin tasks, client comms, and lead qualification. The role collaborates with James and a network of freelancers to keep multiple projects moving and documents up to date.

Initial hours are approximately 20 per week on a part-time basis, with potential to transition to full-time as workload grows. Proactive communication and English fluency are essential.

Qualifications

• Experience in virtual assistance or administrative support is preferred.
• Strong written and spoken English communication.
• Organized, proactive, and able to manage multiple priorities.
• Familiarity with CRM tools and lead qualification is a plus.
• Able to work independently with minimal supervision.

Responsibilities

• Coordinate projects, track milestones, and update trackers.
• Manage emails and inbox with timely responses.
• Support podcast and content projects from recording to delivery.
• Qualify leads and schedule meetings with James.
• Maintain LinkedIn activity and draft content for review.
• Provide executive support and reminders for action items.

Skills

Excellent written English

Verbal English communication

Highly organized

Proactive with follow-up

Detail-oriented

CRM management experience

Lead qualification experience

Client communication

Content/podcast/video project exposure

Willingness to learn tools

Tools

Google Workspace

HubSpot

LinkedIn

Job description

Virtual Colleague is seeking a highly organized Virtual Assistant to support project coordination, admin tasks, client comms, and lead qualification. The role collaborates with James and a network of freelancers to keep multiple projects moving and documents up to date.

Initial hours are approximately 20 per week on a part-time basis, with potential to transition to full-time as workload grows. Proactive communication and English fluency are essential.