Warsaw-Based Administrative Assistant – EU Missions & Data

NTU International A/S; Warszawa; On-site; PLN 60,000 - 90,000; Full time

Job summary

NTU International A/S in Warsaw is seeking an Administrative Assistant in the Operations Planning Division to support document flows, draft notes, letters and reports, and manage mission travel administration from Warsaw.

The role requires at least 1 year of relevant experience, excellent MS Office skills, strong organizational and communication abilities, and comfort working in an international environment; citizenship of an EU member state is preferred.

Qualifications

• At least 1 year of relevant professional experience.
• Very good MS Office skills.
• Strong organisational and communication skills.
• Experience with EU institutions/agencies or multinational environments is an advantage.

Responsibilities

• to support the document flows and archiving.
• to support in drafting notes, letters, reports and follow ups on documents.
• to carry out data entry and support an administration and monitoring of electronic databases; especially Mission Travel related administration.
• to assist in handling correspondence, arranging missions, validating mission claims in line with the financial rules
• to support in the review and preparation of documentation attached to claims, invoices and requests for payments.
• to assist in the preparation of statistical data (tables, graphs and charts);
• to track and file mission expense reports.
• to monitor functional mailboxes and communicate with internal and external parties

Skills

MS Office

Organisational skills

Communication skills

EU/international experience advantage

Job description

NTU International A/S in Warsaw is seeking an Administrative Assistant in the Operations Planning Division to support document flows, draft notes, letters and reports, and manage mission travel administration from Warsaw.

The role requires at least 1 year of relevant experience, excellent MS Office skills, strong organizational and communication abilities, and comfort working in an international environment; citizenship of an EU member state is preferred.