Operations & Office Lead: Own & Elevate Operations

Sentinel Eagle; Warszawa; On-site; PLN 60,000 - 100,000; Full time

Job summary

Sentinel Eagle in Warsaw is seeking an Office & Operations Coordinator to own day-to-day administrative and operational matters that keep the business running smoothly. You will coordinate office operations, purchases, travel, onboarding logistics, and liaise with external vendors.

This role suits someone who enjoys bringing structure to a fast-moving environment, pays attention to detail, and takes ownership of outcomes.

Qualifications

• Experience in an administrative or office operations role.
• Strong organizational and prioritization skills.
• High attention to detail with documents, invoices and bookings.
• Confident English communication and Google Workspace proficiency.
• Proactive with ability to work independently or escalate when needed.

Responsibilities

• Keep the office running and coordinate onboarding logistics.
• Handle purchases, orders, invoices, and documentation end-to-end.
• Organize domestic and international travel: transport, accommodation, bookings.
• Coordinate international purchases and customs documentation.
• Own operational topics from start to finish, track deadlines and identify improvements.

Skills

Organizational skills

Independent worker

Attention to detail

Fluent English

Proactive mindset

Tools

Google Workspace

Slack

Vendor platforms

Spreadsheets

Documentation tools

Job description

Sentinel Eagle in Warsaw is seeking an Office & Operations Coordinator to own day-to-day administrative and operational matters that keep the business running smoothly. You will coordinate office operations, purchases, travel, onboarding logistics, and liaise with external vendors.

This role suits someone who enjoys bringing structure to a fast-moving environment, pays attention to detail, and takes ownership of outcomes.