Operations Coordinator

Baltic Power; Łeba; On-site; PLN 70,000 - 110,000; Full time

Job summary

Baltic Power seeks an experienced Operations Coordinator to support the O&M team at our offshore wind site in Poland. You will coordinate interfaces across Site Operations, Asset Management, Finance, Procurement and other functions, ensuring timely reporting inputs and governance.

The role covers budget tracking, data consolidation, KPI reporting, coordination of planning and contractor onboarding, and maintaining robust operation documentation.

Qualifications

• 3+ years in operations coordination, project support, contract administration or equivalent in industrial, energy or offshore sectors.
• Strong organisational, stakeholder management and reporting skills across Operations, Finance, Procurement and contractor organisations.
• Fluent Polish and English; proficient in Microsoft Office and business management systems.

Responsibilities

• Coordinate interfaces between Site Operations, Asset Management and Corporate Functions.
• Support operational budget tracking and cost control.
• Coordinate collection and consolidation of operational data and contractor inputs for reporting.
• Support implementation and follow-up of operational improvement initiatives.
• Maintain operational processes and ensure timely preparation of reporting inputs.
• Coordinate short-term operational planning and activities.

Skills

Polish

English

Stakeholder management

Reporting

Tools

MS Office

Business systems

Job description

Supports the Operations Manager in the coordination and administration of O&M activities, acting as a key interface between the Site Organisation, Contractors, Asset Management, Finance, Procurement and other Corporate Functions. The role ensures effective governance, timely and accurate operational input to reporting processes, contract support, planning and follow-up of operational actions.

Key Responsibilities

• Coordinate interfaces between Site Operations, Asset Management and Corporate Functions.
• Support operational budget tracking and cost control.
• Coordinate the collection and consolidation of operational data and contractor inputs required for reporting.
• Support the implementation and follow-up of operational improvement initiatives.
• Maintain operational processes and ensure timely preparation of reporting inputs.
• Coordinate short-term operational planning and activities.

Major Tasks:

• Coordinate the collection and consolidation of operational inputs required for monthly O&M reporting.
• Support the preparation of annual budgets and forecasts by providing and consolidating operational inputs.
• Follow up on purchase requests, purchase orders and invoices related to Operations.
• Maintain action trackers and operational readiness plans and follow up on agreed actions.
• Coordinate operational inputs and preparation for Operations management meetings.
• Coordinate the collection and validation of Contractor KPI data for inclusion in performance reporting.
• Support mobilisation and onboarding activities.
• Maintain accurate and up-to-date operational documentation and records.
• Consolidate planning inputs received from Contractors and ensure alignment with operational requirements.
• Support short-term work planning and the coordination of operational activities as required.
• Act as the focal point for Operations in interactions with Finance, Procurement, HR and other Corporate Support Functions.
• Perform additional duties and responsibilities assigned by the Operations Manager in support of the O&M organisation.
• Ensure that key decisions, actions and meeting minutes from stakeholder meetings are properly documented and followed up.
• Consolidated operational inputs for monthly O&M performance reporting
• Operations budget and cost tracking updates
• Contractor KPI data and supporting operational information
• Up-to-date action trackers
• Consolidated inputs for annual and long-term planning in coordination with Asset Management

Requirements

• 3+ years of experience in operations coordination, project support, contract administration or a similar role within the industrial, energy or offshore sector.
• Strong organisational, stakeholder management and reporting skills, with experience working across Operations, Finance, Procurement and contractor organisations.
• Fluent Polish and English, with proficiency in Microsoft Office and business management systems.
• Be part of Poland’s first offshore wind farm and help shape an entirely new sector in Poland
• A culture that values skills over certificates
• Influence the development of operational standards for future Polish offshore wind projects