Operations Assistant

Teltonika; Warszawa; Hybrid; PLN 61,000 - 84,000; Full time

Benefits offered by this job

Private medical care (MedicoverPremium

myBenefit cafeteria

Hybrid work model

Extra day off for your birthday

Team building activities

Job summary

Teltonika is seeking an Operations Assistant in Warsaw to support end-to-end invoicing and equipment logistics for IoT projects.

You will collaborate with Sales and Logistics, monitor payments, manage demo equipment, and assist with events while maintaining accuracy in data and inventory, leveraging strong Excel skills and bilingual communication.

The role offers growth in a rapidly expanding IoT company with hybrid work arrangements and a focus on practical, hands-on operations.

Qualifications

• Strong Excel skills and data accuracy.
• Fluent in English and Polish.
• Ability to own multiple topics and adapt to changes.
• Cat B driving license would be nice to have.

Responsibilities

• Monitor incoming customer payments.
• End-to-end support for the sales invoicing process.
• Ensure the accuracy and completeness of invoice data before further processing.
• Collaborate with Sales and Logistics to ensure correct invoicing of supplies and services.
• Coordinate with Sales on ordering and organizing demo equipment.
• Take over the IT equipment ordering process and its inventory.
• Manage hardware inventory (availability, stock levels, rotation).
• Coordinate the flow of equipment between employees and projects (substitutions/returns).
• Support Sales in ordering and organizing demo equipment.
• Support the organization of conferences, summits, and corporate events.
• Ensure availability of equipment and resources for events/implementations.
• Coordinate Equipment logistics for events and corporate trips.

Skills

Excel proficiency

English fluency

Polish fluency

Driving license Cat B

Job description

We are looking for Operations Assistant to strengthen our ambitious team in Warsaw, Poland. You will work with the leading IoT solutions in the world and master your professional skills.

Teltonika Poland focuses its activities in areas such as Telematisc, Networks, Energy and Security. Using the latest technologies, Teltonika sets new standards for the IoT industry. Our devices serve clients in the most complex areas of Industry 4.0, Smart City, and Green Energy. For more detail, please refer to the company website: www.teltonika-iot-group.com

We are looking for Operations Assistant to strengthen our ambitious team in Warsaw, Poland. You will work with the leading IoT solutions in the world and master your professional skills.

Teltonika Poland focuses its activities in areas such as Telematisc, Networks, Energy and Security. Using the latest technologies, Teltonika sets new standards for the IoT industry. Our devices serve clients in the most complex areas of Industry 4.0, Smart City, and Green Energy. For more detail, please refer to the company website: www.teltonika-iot-group.com

In this role you will:

• Monitor incoming customer payments.
• End-to-end support for the sales invoicing process.
• Ensure the accuracy and completeness of invoice data before further processing.
• Closely collaborate with the Sales and Logistics department to ensure correct invoicing of supplies and services.
• Collaborate with Sales on ordering and coordinating demo equipment.
• Take over the IT equipment ordering process and its inventory.
• Managing hardware inventory (availability, stock levels, rotation).
• Coordinate the flow of equipment between employees and projects (including substitutions and returns).
• Support Sales in ordering and organizing demo equipment.
• Support the organization of conferences, summits, and corporate events.
• Ensure the availability of equipment and resources for events and implementations.
• Coordinate Equipment logistics for events and corporate trips.

What we expectofyou:

• Ability to handle and take ownership of many different topics.
• Very good in Excel.
• Open-mindedness, attention to detail, openness for constant changes and eagerness to learn.
• Fluency in English and Polish language proficiency.
• Cat B driving license would be nice to have.

What we offer:

• Great opportunities to grow in a strong and rapidly expanding company.
• Support of interesting and ambitious projectsofIoTdevices.
• Private medical care (MedicoverPremium) and myBenefit cafeteria.
• Hybrid working model, with arrangements agreed in advance with the line manager.
• Additionalday off for yourbirthday.
• Team building activities.