Operations & AI Automation Specialist

Madiff

Warszawa

On-site

PLN 60,000 - 90,000

Full time

14 days+

Get a reply from this employer

Your resume and cover letter, tailored to exactly what they’re hiring for.

Get past ATS filters

Benefits offered by this job

Private medical care

Office in center of Warsaw (WeWork)

Pet-friendly

Fresh barista-made coffee

Relaxation area

Job summary

Madiff, an international IT consulting company, is seeking an energetic operations assistant to support day-to-day office activities and project teams. You will automate repetitive operational tasks using AI tools and help streamline processes for leadership.

Responsibilities include managing office operations, supporting CEO and teams, coordinating logistics and procurement, building simple AI workflows with ChatGPT, Claude, Zapier, and Notion AI, and tracking KPIs with weekly dashboards.

Qualifications

1–2 years in office administration, operations, or related roles.
Hands-on experience using AI tools in daily work.
Very good command of English and Polish, written and spoken.
Confident daily user of tools such as ChatGPT or Claude.
Comfortable with no-code automation tools and integrating tools via simple APIs or prompts.

Responsibilities

Manage day-to-day office operations, documentation and correspondence.
Support CEO, HR, Sales, Recruitment, and Project teams.
Coordinate logistics and procurement for equipment and travel.
Improve ATS workflows with AI-assisted uploads, tagging, screening, and reporting.
Build simple AI workflows using ChatGPT, Claude, Zapier, Notion AI, and similar tools.