Office Operations & Guest Experience Specialist

LIXIL; Polska; On-site; PLN 60,000 - 90,000; Full time

Job summary

GROHE Polska Sp. z o.o. in Poland is seeking an Administration Specialist who enjoys being at the centre of office operations and takes pride in creating a smooth, well‑organised, and welcoming environment.

You’ll support daily business activities, coordinate key workflows and ensure colleagues, guests and partners experience seamless communication and service. You will handle reception, office supplies, vendor coordination, contract workflow, reports and meetings.

Qualifications

• 3–5 years of experience in a similar administrative role.
• Fluency in Polish and strong, professional English communication skills.
• Excellent organisational skills with ability to prioritise tasks independently.
• Clear, articulate communication style and strong interpersonal abilities.
• Adaptability and proactive approach to varied daily tasks.

Responsibilities

• Reception and guest support — Acting as the first point of contact for visitors, partners, and colleagues, ensuring a professional and supportive experience.
• Office operations — Managing supplies, groceries, and day‑to‑day office needs to keep everything running efficiently.
• Vendor coordination — Working with service providers and building management to maintain a high‑quality office environment.
• Correspondence management — Handling incoming and outgoing mail and courier shipments.
• Contract workflow — Coordinating the full contract process, from system entry to securing board signatures.
• Reports and presentations — Preparing clear, tailored materials that support business needs.
• Meeting coordination — Organising logistics, catering, and visitor support for business meetings.

Skills

Reception and guest support

Office operations

Vendor coordination

Correspondence management

Contract workflow

Reports and presentations

Meeting coordination

Job description

GROHE Polska Sp. z o.o. in Poland is seeking an Administration Specialist who enjoys being at the centre of office operations and takes pride in creating a smooth, well‑organised, and welcoming environment.

You’ll support daily business activities, coordinate key workflows and ensure colleagues, guests and partners experience seamless communication and service. You will handle reception, office supplies, vendor coordination, contract workflow, reports and meetings.