Office Operations & Guest Experience Specialist

LIXIL; Polska; On-site; PLN 52,000 - 70,000; Full time

Job summary

GROHE Polska Sp.zo.o. is seeking an Administration Specialist to be at the centre of office operations, ensuring a smooth, well‑organised, and welcoming environment.

You will support daily business activities, coordinate key workflows, and ensure colleagues, guests, and partners experience seamless communication and service. In this role, you will handle reception, office supplies, vendor coordination, mail handling, and contract workflows, while preparing reports and coordinating meetings.

Qualifications

• 3–5 years of experience in a similar administrative role.
• Fluency in Polish and strong English communication skills.
• Excellent organisational skills and ability to prioritise tasks independently.
• Clear, articulate communication and strong interpersonal abilities.
• Adaptability and flexibility with a proactive approach to varied daily tasks.

Responsibilities

• Reception and guest support — Acting as the first point of contact for visitors, partners, and colleagues, ensuring a professional and supportive experience.
• Office operations — Managing supplies, groceries, and day‑to‑day office needs to keep everything running efficiently.
• Vendor coordination — Working with service providers and building management to maintain a high‑quality office environment.
• Correspondence management — Handling incoming and outgoing mail and courier shipments.
• Contract workflow — Coordinating the full contract process, from system entry to securing board signatures.
• Reports and presentations — Preparing clear, tailored materials that support business needs.
• Meeting coordination — Organising logistics, catering, and visitor support for business meetings.

Skills

Polish

English (professional)

Organisational skills

Communication

Interpersonal skills

Adaptability

Job description

GROHE Polska Sp.zo.o. is seeking an Administration Specialist to be at the centre of office operations, ensuring a smooth, well‑organised, and welcoming environment.

You will support daily business activities, coordinate key workflows, and ensure colleagues, guests, and partners experience seamless communication and service. In this role, you will handle reception, office supplies, vendor coordination, mail handling, and contract workflows, while preparing reports and coordinating meetings.