Office Management Assistant (f/m/x)

Sii Poland; Poznań; Presencial; PLN 39 000 - 56 000; Tempo integral

Resumo da oferta

Sii Poland in Poznań is seeking an Office Management Assistant to support reception services, office operations, and event coordination. The role involves welcoming guests, organizing meetings, managing supplies, and assisting with CSR activities within a dynamic, growing branch of over 600 employees.

The successful candidate is a current student in years 3–4, available for full-time hours, fluent in Polish with good English, and proficient in MS Office.

Qualificações

• Active student in 3rd or 4th year.
• Available for full-time work – 8 hours daily, Mon-Fri.
• Excellent Polish and good English.
• Proficient in MS Office.
• Strong organizational and communication skills.

Responsabilidades

• Welcoming guests and ensuring a positive office experience.
• Handling incoming and outgoing mail and couriers.
• Organizing meetings and conference rooms.
• Maintaining a professional image in interactions with clients, guests, and employees.
• Coordinating office maintenance and supplies.
• Organizing workstations and ensuring their availability in project rooms.
• Maintaining contact with security, administration, and the building reception.
• Preparing reports to support office expense control.
• Assisting in organizing integration meetings and CSR activities.
• Promoting internal groups and sports initiatives within the company.

Conhecimentos

Polish language

English language

Organizational skills

Communication skills

Multitasking

Formação académica

Student status in 3rd/4th year

Ferramentas

MS Office

Descrição da oferta de emprego

If you are a great organizer with a keen eye for detail and enjoy interacting with people – we are looking for you! For our Poznań branch, currently consisting of over 600 people, we are seeking energetic and positively minded individuals for the position of Office Management Assistant in the area of reception service, office management support, and event organization in the branch. Join us today!

Your tasks

• Welcoming guests and ensuring their positive experience during their visit to the office
• Handling incoming and outgoing correspondence, including registering mail and courier shipments
• Assisting in organizing meetings and preparing conference rooms
• Maintaining a positive image of the company in interactions with clients, guests, and employees
• Coordinating maintenance and cleaning work in the office
• Organizing workstations and ensuring their availability in project rooms
• Ordering and replenishing supplies of office materials, food items, fruits, cleaning products, and seasonal items
• Maintaining ongoing contact with security, administration, and the building reception
• Preparing reports and analyses to support the control of expenses related to the office's operations
• Assisting in organizing integration meetings and CSR activities in the branch, as well as preparing communication and managing photo reports from events
• Promoting interest group initiatives and sports groups operating within the company

Requirements

• Student status in the 3rd or 4th year of studies
• Availability for full-time work – 8 hours a day, from Monday to Friday, between 8:00 AM and 4:00 PM or 9:00 AM and 5:00 PM
• Fluent knowledge of Polish and good knowledge of English
• Good knowledge of the MS Office suite
• Willingness to work in Poland
• Accuracy, meticulousness, and systematic approach to task execution
• Very good organizational skills, ability to efficiently manage multiple tasks simultaneously, and dynamism in action
• High personal culture and developed communication skills
• Openness, courage in action, and ease in establishing contacts and building positive relationships
• Creativity and independence in daily work

Job no. JOB-ELHKQ

Sii ensures that all hiring decisions are made solely on the basis of qualifications and competence. We are committed to equal and fair treatment of all, regardless of legally protected characteristics. At Sii, we promote a diverse and inclusive work environment, in full compliance with applicable anti-discrimination laws.