Office Administrator - part time (Kraków, Poland)

Unit8 SA; Kraków; On-site; PLN 39,000 - 45,000; Part time

Benefits offered by this job

PLN 3500-4000

B2B contract

Flexible hours

Mentorship programme

Self-development time

International team

Cross-office events

Fun Fund

Job summary

Unit8 SA in Kraków is seeking an Office Administrator to keep the office running smoothly while supporting a dynamic, international team.

The role is part-time (approximately 50% FTE) with on-site presence required. You will manage logistics, greet guests, coordinate onboarding, handle communications, and assist with events and cross-location tasks.

Offer includes flexible hours, mentorship, development time, and a vibrant start-up atmosphere within a fast-growing Swiss AI company.

Qualifications

• Hands-on experience with office management/operations in a dynamic environment.
• Strong organisational skills with ability to juggle multiple streams.
• Self-driven, proactive, fast learner, ready to face challenges.
• Discretion and service-oriented approach.
• Excellent professional written and spoken communication in Polish & English.

Responsibilities

• Act as the primary point of contact for Krakow-based team members and maintain a comfortable, well-organized office.
• Coordinate office logistics: supplies, mail, deliveries, and vendor relations.
• Handle maintenance tasks to keep the office running smoothly.
• Greet guests and create a welcoming, professional first impression.
• Support engagement team in planning events and onboarding for new joiners.

Skills

Office management

Organisational skills

Proactive

Discretion

Communication (Polish & English)

Job description

Who We Are

Founded in 2017, Unit8 is a fast-growing Swiss AI and data analytics company dedicated to solving complex problems of traditional industries like automotive, chemical, financial services, manufacturing and pharma. We work with some of the biggest organizations in Europe to solve the challenges that directly affect their business. Since our foundation, we have successfully delivered more than 400 projects.

Unit8’s mission is to drive the adoption of AI and Data Science in the non-digital industries and to help accelerate their digital transformation. Among its activities, Unit8 dedicates a part of its resources and time on projects that deeply matter to us - that includes collaboration on pro-bono and “engineering for good” cases.

What You’ll Do

We are currently hiring for a position that is part-time, approximately 50% of a full-time position. Therefore, we are specifically looking for individual who is seeking employment on a part-time basis and is available for a few hours each day. It is important to note that this position requires on-site presence at our office.

Key responsibilities include:

• Act as the primary point of contact for Krakow-based team members, ensuring the office is a comfortable, well-organized, and effective environment to work in.
• Coordinate office logistics, including ordering supplies, handling mail, and deliveries
• Handle maintenance tasks to keep the office functioning well.
• Greet and assist guests, creating a welcoming and professional first impression
• Support KRK engagement team in planning and organizing team events and activities
• Contact with Vendors
• Handle sensitive communications with care and write professional correspondence.
• Provide practical, day-to-day support to team members to foster a supportive work environment.
• Coordinate New joiner onsite onboarding
• Support other polish locations with daily operation tasks if needed
• Support the handling and tracking of incoming correspondence across offices, ensuring important documents reach the right person promptly.

What are we looking for?

We are seeking a highly organized and proactive Office Administrator to join our team in Kraków. The ideal candidate will be responsible for ensuring the smooth operation of our office and providing essential support to our team members.

Qualities we're looking for:

• Hands-on experience with office management / operations in a dynamic environment.
• Great organisational skills, comfortable with juggling various streams at the same time.
• Self driven, can do attitude, fast learner, ready to face challenges as they arise.
• Optimism, discretion, and service orientation.
• Excellent professional written and spoken communication skills in Polish & English are essential.
• Ability to handle multiple stakeholders and to adapt to various situations.
• Availability to work at a reduced capacity - 50% of full-time. Ideally, availability every day.
• You are a team player who listens actively to understand the needs of others.

What We Offer

• 3500 - 4000 PLN - B2B or Contract of mandate (umowa zlecenie)

• Flexible working hours.
• Tailor-made mentorship programme.
• up to 10% of paid time for self-development.
• Opportunity to join a fast-growing service company with a start-up atmosphere.
• Work with an international team made of more than 15 nationalities.
• Cross offices/company-wide frequent events (off-site or on-line).
• Fun Fund to spend with the team on after-work activities.