Office & Administration Specialist - CSR & Operations

Biocodex Inc.; Warszawa; Hybrid; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Open atmosphere

Medical care

Life insurance

Multisport card

Birthday day off

Job summary

Biocodex Poland is seeking an Office & Administration Specialist to join our Warsaw team. You will coordinate day-to-day office operations, manage vendors and invoices, arrange travel, and support leadership while ensuring smooth daily activities.

We value organized, proactive professionals with English at least B2 level, fluent Polish, strong MS Office skills, and cross-department collaboration. Occasional remote work is available in a CSR-conscious environment.

Qualifications

• Administrative experience in a fast-paced environment.
• Ability to communicate effectively in English (minimum B2 level).
• Very good command of Polish.
• Proficiency with MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multi-tasking abilities.

Responsibilities

• Coordinate day-to-day office administration and ensure smooth office operations.
• Manage relationships with vendors and service providers.
• Be main contact for office-related services (e.g., entry cards, maintenance, cleaning, landlord).
• Order and manage office supplies and coordinate deliveries.
• Verify and process invoices related to office operations.
• Answer calls and manage general office correspondence.
• Organize business travel arrangements (transportation and accommodation).
• Coordinate meetings and events and support leadership with administrative tasks.
• Handle confidential information and facilitate inter-department communication.
• Support CSR initiatives within the company.

Skills

Communication

MS Office

Organizational skills

Proactive mindset

English B2

Polish fluent

Tools

MS Office

Job description

Biocodex Poland is seeking an Office & Administration Specialist to join our Warsaw team. You will coordinate day-to-day office operations, manage vendors and invoices, arrange travel, and support leadership while ensuring smooth daily activities.

We value organized, proactive professionals with English at least B2 level, fluent Polish, strong MS Office skills, and cross-department collaboration. Occasional remote work is available in a CSR-conscious environment.