Executive Office & Admin Specialist — CSR & Events

Biocodex Polska; Polska; Hybrid; PLN 78,000 - 112,000; Full time

Benefits offered by this job

Open and friendly atmosphere

Knowledge development opportunities

Additional medical care

Group life insurance

Edenred/MultiSport card

Job summary

Biocodex Poland is seeking an Office & Administration Specialist in Warsaw to manage day-to-day office operations, coordinate travel, meetings, and vendor relations. You will support leadership with various administrative tasks, while actively contributing to CSR initiatives.

The role requires strong organizational skills, fluency in English (B2) and Polish, and proficiency in MS Office. It offers an open environment with opportunities to grow within a human-sized pharmaceutical company.

Qualifications

• Administrative experience in a fast-paced environment.
• English communication at least B2 level.
• Very good command of Polish.
• Proficient in MS Word, Excel, PowerPoint and Outlook.
• Able to interact with all levels and departments.
• Strong communication, organizational, and prioritization skills.
• Proactive, resourceful and self-sufficient.

Responsibilities

• Coordinate day-to-day office administration and ensure smooth office operations.
• Manage relationships with office vendors and service providers.
• Be the main contact for office services (entry cards, maintenance, cleaners, etc.).
• Order and manage office supplies and coordinate deliveries.
• Verify and process invoices related to office operations.
• Handle incoming calls and general office correspondence.
• Organize business travel arrangements (transportation, accommodations).
• Coordinate company meetings and events; support Leadership Team.
• Handle confidential information and facilitate cross-department communication.
• Support CSR initiatives.

Skills

Admin experience

English (B2)

Polish

MS Office

Interdepartmental comms

Communication

Organization

Detail oriented

Proactive

Tools

MS Office

Job description

Biocodex Poland is seeking an Office & Administration Specialist in Warsaw to manage day-to-day office operations, coordinate travel, meetings, and vendor relations. You will support leadership with various administrative tasks, while actively contributing to CSR initiatives.

The role requires strong organizational skills, fluency in English (B2) and Polish, and proficiency in MS Office. It offers an open environment with opportunities to grow within a human-sized pharmaceutical company.