MAC Specialist Fixed - term

JLL; Warszawa; On-site; PLN 90,000 - 130,000; Full time

Job summary

JLL is seeking a Moves Adds Changes Specialist to coordinate logistics of people and desks within our Integrated Facility Management portfolio in Warszawa. The role focuses on precise planning, confidential handling of MAC plans, and close collaboration with HR and facilities teams.

Key tasks include forecasting headcount, organizing MAC meetings, and ensuring accurate weekly and monthly reporting. The ideal candidate brings strong organization and communication skills in a dynamic, global real

Qualifications

• Strong organizational and time-management abilities.
• Analytical, statistical reporting and forecasting skills.
• Ability to read and analyze drawings, plans and schedules.
• Experience with AutoCAD or similar floor plan tools.
• Excellent written and verbal communication.
• Proficient with Microsoft Office tools.

Responsibilities

• Plan and manage general people/desks moves (from individual to medium and large displacements).
• Coordinate and track all occupancy changes (desk swap, office layout changes), maintain precise records.
• Assign desks for new hires in liaison with HR or Hiring Manager.
• Communicate clearly with business stakeholders and handle internal queries.
• Generate and manage headcount forecasts with accuracy.
• Prepare for and attend weekly MAC meetings with FM team.

Skills

Organization

Time management

Problem-solving

Analytical skills

Read drawings

AutoCAD basics

MS Office

Communication

Tools

AutoCAD

Job description

We are looking for a Moves Adds Changes Specialist for our Integrated Facility Management business line.

About JLL

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate. If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!

Role Purpose

The MAC & Occupancy Specialist (Moves, Adds & Changes) reports daily to the site Facilities Manager. His/her main function is to coordinate the logistics of people/desks movements within the organization with detailed planning and flawless execution. Work in coordination with / support from the EMEA Space Planning Program Manager through agreed process and procedure.

What this job involves:

• Manage and plan general people/desks moves (from individual to medium and large displacements).
• Manage assets – addition/removal/ordering of furniture and special equipment.
• Coordinate and track all occupancy changes (desk swap, office layout changes), permanently maintain precise records.
• Assign desks for new hires in close liaison with relevant HR or Hiring Manager.
• Communicate clearly and professionally with business stakeholders handle general internal queries, clarify concerns and identify solutions.
• Maintain discretion and confidentiality with regards to all discussed MAC plans and dealings.
• Generate and manage headcount forecasts with extreme accuracy.
• Organize, schedule and monitor own work transparently so that Building Operations Coordinator/Office Services Coordinator can easily provide support.
• Handle MAC related Trouble Tickets (remedy) promptly and accurately, provide timely responses and manage overall traffic.
• Manage local key suppliers providing us with frequent support.
• Prepare for/attend the weekly MAC meeting with FM team .
• Compile specific and accurate MAC Weekly statistics as well as monthly reports.
• Ensure accurate and detailed hand over is planned & passed on (for tasks for which being responsible), if absent from the business.
• All other tasks/duties as required

Every day is different, and in all these activities, we’d encourage you to show your ingenuity.

Sound like you? To apply you need to be / have:

• Strong organization skills
• Strong time management skills
• Good problem-solving skills
• Proven analytical, statistical reporting and forecasting skills
• Ability to read and analyze drawings, plans, schedules, schematics
• Basic skills in the use of AutoCAD or similar tool is desirable for floor plan updates
• Ability to handle difficult personalities and complex situations
• Awareness of health and safety
• Excellent written & verbal communication skills
• Proficient with the use of Microsoft Office tools

What You Can Expect From Us

• You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
• Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.
• Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...