MAC Specialist Fixed - term

Jones Lang LaSalle Incorporated; Warszawa; On-site; PLN 90,000 - 130,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking a MAC & Occupancy Specialist (Moves, Adds & Changes) to coordinate desk moves and space planning in our facilities. The role reports to the site Facilities Manager and works with the EMEA Space Planning Program Manager to execute plans with precision.

You will manage moves, assets, and occupancy changes, maintaining accurate records and forecasting headcount. Strong communication and organizational skills are essential for success in this hands-on role.

Qualifications

• Strong organization and time-management skills.
• Good problem-solving skills.
• Proven analytical, statistical reporting and forecasting skills.
• Ability to read and analyze drawings, plans, schedules, schematics.
• Basic skills in AutoCAD or similar tool is desirable for floor plan updates.
• Excellent written & verbal communication skills.
• Proficient with Microsoft Office tools.

Responsibilities

• Plan general people/desks moves (from individual to large relocations).
• Coordinate and track occupancy changes with accurate records.
• Assign desks for new hires with HR liaison.
• Communicate clearly with stakeholders and resolve queries.
• Maintain discretion and confidentiality of MAC plans.
• Generate headcount forecasts with accuracy.
• Organize and monitor own work for support teams.
• Handle MAC related tickets and ensure timely responses.
• Manage local key suppliers and regular support.
• Prepare for MAC weekly meetings and monthly reports.

Skills

Organizational skills

Time management

Problem-solving

Analytical skills

Ability to read drawings

AutoCAD basics

Communication skills

MS Office proficiency

Tools

AutoCAD

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

We are looking for a Moves Adds Changes Specialist for our Integrated Facility Management business line.

About JLL We're JLL. We're a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate. If you're looking to step up your career, JLL is the perfect professional home. At JLL, you'll have a chance to innovate with the world's leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You'll also make long-lasting professional connections through sharing different perspectives, and you'll be inspired by the best. We're focused on opportunity and want to help you make the most of yours. Achieve your ambitions - join us at JLL!

Role Purpose

The MAC & Occupancy Specialist (Moves, Adds & Changes) reports daily to the site Facilities Manager. His/her main function is to coordinate the logistics of people/desks movements within the organization with detailed planning and flawless execution. Work in coordination with / support from the EMEA Space Planning Program Manager through agreed process and procedure.

What this job involves:

• Manage and plan general people/desks moves (from individual to medium and large displacements).
• Manage assets – addition/removal/ordering of furniture and special equipment.
• Coordinate and track all occupancy changes (desk swap, office layout changes), permanently maintain precise records.
• Assign desks for new hires in close liaison with relevant HR or Hiring Manager.
• Communicate clearly and professionally with business stakeholders handle general internal queries, clarify concerns and identify solutions.
• Maintain discretion and confidentiality with regards to all discussed MAC plans and dealings.
• Generate and manage headcount forecasts with extreme accuracy.
• Organize, schedule and monitor own work transparently so that Building Operations Coordinator/Office Services Coordinator can easily provide support.
• Handle MAC related Trouble Tickets (remedy) promptly and accurately, provide timely responses and manage overall traffic.
• Manage local key suppliers providing us with frequent support.
• Prepare for/attend the weekly MAC meeting with FM team.
• Compile specific and accurate MAC Weekly statistics as well as monthly reports.
• Ensure accurate and detailed hand over is planned & passed on (for tasks for which being responsible), if absent from the business.
• All other tasks/duties as required.

Sound like you? To apply you need to be / have:

• Strong organization skills
• Strong time management skills
• Good problem-solving skills
• Proven analytical, statistical reporting and forecasting skills
• Ability to read and analyze drawings, plans, schedules, schematics
• Basic skills in the use of AutoCAD or similar tool is desirable for floor plan updates
• Ability to handle difficult personalities and complex situations
• Awareness of health and safety
• Excellent written & verbal communication skills
• Proficient with the use of Microsoft Office tools

Every day is different, and in all these activities, you'd encourage you to show your ingenuity.

What you can expect from us

You'll join an entrepreneurial, inclusive culture. One where we succeed together - across the desk and around the globe. Where like-minded people work naturally together to achieve great things. Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

Location:

On-site -Gdansk, POL, Warsaw, POL

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities.

Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page >

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique.

We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM.

JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.