Logistics & Administrative Assistant (F/M/D)

HRK S.A.; Warszawa; On-site; PLN 82,000 - 99,000; Full time

Job summary

FRONTEX is seeking a highly organized Logistics & Administrative Assistant to support logistics operations, documentation management, reporting activities, and project coordination within an international environment. The role offers an opportunity to work closely with cross-functional stakeholders while contributing to efficient delivery of operational and logistics-related activities.

The role is based in Warsaw, Poland, with an 18-month contract and remuneration of EUR 83 net per day.

Qualifications

• Minimum 1 year of experience in administration, logistics support, project coordination, or a similar role.
• English language proficiency at B2 level or higher.
• Excellent organizational and multitasking skills.
• Strong attention to detail and ability to work with documentation.

Responsibilities

• Prepare, format, and maintain operational documents, procedures, reports, and guidelines.
• Coordinate meetings, prepare meeting minutes, and follow up on action items.
• Support travel arrangements and mission logistics for team members.
• Maintain databases, monitor data quality, and prepare operational reports and statistics.
• Provide day-to-day administrative support, ensuring effective organization of activities and deadlines.

Skills

1 year experience

B2 English

Organizational skills

Communication

Tools

Microsoft Office

Job description

FRONTEX Logistics & Administrative Assistant

Equipment and Logistics Division | International EU Environment

Location: Warsaw, Poland

Contract: 18 months

Rate: EUR 83 net/day

About the Role

We are looking for a highly organized and proactive Logistics & Administrative Assistant to support logistics operations, documentation management, reporting activities, and project coordination within an international environment. This role offers an opportunity to work closely with cross-functional stakeholders while contributing to the efficient delivery of operational and logistics-related activities.

Your Responsibilities

• Prepare, format, and maintain operational documents, procedures, reports, and guidelines.
• Manage document repositories, version control, and approval workflows.
• Coordinate meetings, prepare meeting minutes, and follow up on action items.
• Support travel arrangements and mission logistics for team members.
• Maintain databases, monitor data quality, and prepare operational reports and statistics.
• Support financial and procurement documentation, including invoices, contracts, and records.
• Provide day-to-day administrative support, ensuring effective organization of activities and deadlines.

We Are Looking For

• Minimum 1 year of experience in administration, logistics support, project coordination, or a similar role.
• English language proficiency at B2 level or higher.
• Excellent organizational and multitasking skills.
• Strong attention to detail and ability to work with documentation.
• Good communication and interpersonal skills.
• Experience using Microsoft Office, particularly Excel, Word, Outlook, and PowerPoint.
• Ability to work independently while managing multiple priorities.
• Proactive attitude and willingness to learn.

What We Offer

• 18-month contract.
• Remuneration of EUR 83 net per day.
• Opportunity to work in an international European environment.
• Exposure to complex logistics and operational projects.
• Collaboration with international stakeholders and subject matter experts.
• Professional development within a dynamic and multicultural team.