HR Administration (F/M/D)

HRK S.A.; Warszawa; On-site; PLN 32,000 - 42,000; Full time

Job summary

FRONTEX is seeking an HR Administration Assistant to support interim staff and assist in various HR administrative tasks. The role is based in Warsaw and involves processing declarations related to standby duty and overtime, preparing certificates, and handling communications.

Responsibilities include onboarding of new employees, filing documents in electronic and physical archives, and responding to staff queries mainly via Service Now and email.

Qualifications

• Minimum 1 year of experience in HR.
• Good knowledge of Outlook, Excel and Word.

Responsibilities

• to process individual declarations of staff related to standby duty and overtime;
• to prepare certificates, draft e-mails, assist in the flow of all working documents;
• to register and file documents in the dedicated electronic systems as well as in the physical archives;
• to provide administrative support in general administrative procedures on the specific HR subjects, especially to onboarding of new employees, as required;
• to monitor functional mailboxes of the R&B team and dispatch the e-mails for follow-up in line with the established processes;
• to reply to queries from the Agency’s staff in the area of assigned responsibilities, mainly via Service Now and e-mail.

Skills

HR experience

Tools

Outlook

Excel

Word

Job description

We are looking for HR Administration Assistant to work for the European Border and Coast Guard Agency (FRONTEX).

The chosen candidates will be forming part of FRONTEX interim staff providing support in specific areas.

Human Resources Unit/Personnel Administration Sector/Remuneration and Benefits Team

Location: Warsaw

Resposibilities:

• to process individual declarations of staff related to standby duty and overtime;
• to prepare certificates, draft e-mails, assist in the flow of all working documents;
• to register and file documents in the dedicated electronic systems as well as in the physical archives;
• to provide administrative support in general administrative procedures on the specific HR subjects, especially to onboarding of new employees, as required;
• to monitor functional mailboxes of the R&B team and dispatch the e-mails for follow-up in line with the established processes;
• to reply to queries from the Agency’s staff in the area of assigned responsibilities, mainly via Service Now and e-mail.

Requirements:

• minimum 1 year of experience in HR,
• good knowledge of Outlook, Excel and Word,