Lease Administration Assistant

Jones Lang LaSalle Incorporated; Warszawa; Hybrid; PLN 42,000 - 52,000; Full time

Benefits offered by this job

Civil contract (umowa zlecenie)

Remote work from home

Office in Warsaw Spire, central Warsaw

Professional development & AI upskll

Job summary

Jones Lang LaSalle Incorporated is seeking an Administrative/Accounts-support role in Warsaw, Poland. Responsibilities include invoice verification, processing and reporting, with document management and database updates.

Work involves coordination with stakeholders via email and following established procedures under supervision. The role offers a flexible work arrangement including remote work from home and on-site office presence in Warsaw, with a civil contract and development opportunities

Qualifications

• Bachelor's degree or higher diploma in progress or equivalent certification.
• English proficiency at B2/C1 level.
• German language is a plus for EM E A markets.
• Basic MS Office skills, especially Excel and Word.
• Strong communication, courtesy and teamwork.
• Analytical mindset with attention to detail.
• Eagerness to cooperate and take feedback positively.

Responsibilities

• Invoice verification and processing.
• Reporting activities and document management.
• Database updates and lease document analysis.
• Communication with stakeholders via email.
• Support KPI targets: 100% timeliness and 98% data accuracy.

Education

Bachelor's degree / Higher Diploma student

Equivalent professional certification in progress

Tools

MS Office (Excel & Word)

Job description

JLL supports the Whole You, personally and professionally.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.Requirements:'Bachelors’ degree/ Higher Diploma student or equivalent professional certification in progressEnglish Language: - B2/C1Additional EMEA Language would be a plus: GermanBasic MS office skills, especially Excel and WordCommunication skills and common courtesyAnalytical skills, orientation to detailEagerly cooperates with othersPositive, responsible and \"can do\" attitudeOpen to feedbackMain responsibilities:Invoice verificationInvoice processingReporting activitiesDocument managementDatabase updatesLease document analysisCommunication with stakeholders via emailDelivers in accordance with required KPIs (100% timeliness, 98% accuracy of data 99% accuracy of ultra critical data)Works within established procedures under supervision.Uses guidelines and known approaches to solve non complex problems.We offer:Civil contract (umowa zlecenie)Possibility to work remotely from homePossibility to work from our office that is located in Warsaw Spire building in the centre of Warsaw within a 5-minute walk from the Rondo Daszyńskiego metro stationCareer Development & Growth: Robust development opportunities with 80% employee participation in structured programs, AI upskilling, and professional trainingStability & Recognition: 78% employee recommendation rate, recognized for 18 consecutive years as one of the World's Most Ethical CompaniesInclusive & Supportive Culture: Strong commitment to Diversity, Equity & Inclusion across multiple employee resource groups and initiativesGlobal Perspective: 60 nationalities and 40 languages represented, offering rich cultural exchange and collaboration opportunitiesIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.About JLL –We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.