Knowledge & Office Operations Lead (SharePoint, MS Office)

Work Life Group; Bydgoszcz; On-site; PLN 70,000 - 110,000; Full time

Job summary

Work Life Group in Poland is seeking an experienced administrator to manage the team's knowledge base, training records and daily office processes in a multinational defence setting.

You will maintain a knowledge management database, coordinate training sessions, ensure information is accurate and accessible, and support staff with office software and procedures. Strong English and solid MS Office skills are essential.

Qualifications

• Three or more years of strong Microsoft Office skills (Word, Excel, PowerPoint) and databases.
• Excellent written and spoken English.
• Good time management and ability to juggle several tasks.

Responsibilities

• Looking after a knowledge management database and helping shape how information is stored and classified.
• Coordinating learning for the team: booking courses, organising sessions, keeping training and certificate records current.
• Making sure the team and its manager have the information they need, and helping plan meetings.
• Guiding colleagues on office software, tools and administrative procedures.
• Handling arrivals and departures of staff, equipment and staff requests, and routine reports.
• Keeping office policies and procedures up to date and working across departments.

Skills

Microsoft Office

English proficiency

Time management

Problem-solving

Education

Vocational training or secondary education

Tools

SharePoint design or administration

Job description

Work Life Group in Poland is seeking an experienced administrator to manage the team's knowledge base, training records and daily office processes in a multinational defence setting.

You will maintain a knowledge management database, coordinate training sessions, ensure information is accurate and accessible, and support staff with office software and procedures. Strong English and solid MS Office skills are essential.