Office and Learning Coordinator (SharePoint, MS Office) for NATO with security clearance

WLG; Bydgoszcz; On-site; PLN 60,000 - 80,000; Full time

Job summary

WLG in Bydgoszcz is seeking an experienced administrator to manage the team’s knowledge base, training records and day-to-day office processes. You will oversee knowledge management, coordinate learning activities and ensure information is accessible for the team and its manager.

The role requires solid MS Office skills, English proficiency, and a proactive, organized approach to juggling multiple tasks in an international defence environment. Prior SharePoint experience is a plus.

Qualifications

• Minimum one year of related experience with office administration
• Strong MS Office skills (Word/Excel/PowerPoint) and databases
• SharePoint design or administration training is a plus
• Fluent written and spoken English; problem-solving attitude

Responsibilities

• Maintain knowledge management database and classify information
• Coordinate learning: book courses, sessions, track training and certificates
• Provide information to team and manager; assist meeting planning
• Train colleagues on office software and administrative procedures
• Handle staff arrivals/departures, equipment, staff requests and routine reports
• Keep office policies up to date and ensure interdepartmental coordination

Skills

Microsoft Office

Word

Excel

PowerPoint

Databases

SharePoint

Education

Vocational training or secondary education with experience

Tools

SharePoint

Job description

The person who makes sure a team knows where everything is, and that it runs on time.

A multinational defence organisation in Bydgoszcz is looking for an experienced administrator to look after its team's knowledge base, training records and day-to-day office processes.

What You Would Be Doing

• Looking after a knowledge management database and helping shape how information is stored and classified
• Coordinating learning for the team: booking courses, organising sessions, keeping training and certificate records current
• Making sure the team and its manager have the information they need, and helping plan meetings
• Guiding colleagues on office software, tools and administrative procedures
• Handling arrivals and departures of staff, equipment and staff requests, and routine reports
• Keeping office policies and procedures up to date and working across departments

What you would bring

• Vocational training with at least a year of related experience, or secondary education with three years
• Solid office experience with office management systems and procedures
• Three or more years of strong Microsoft Office skills: Word, Excel, PowerPoint and databases
• SharePoint design or administration training
• Excellent written and spoken English and a flexible, problem-solving attitude
• Good time management and comfort with juggling several things at once

Why this one is worth a look

You become the organised centre of a team in an international defence environment.