Office and Learning Coordinator (SharePoint, MS Office) for NATO with security clearance

Work Life Group; Bydgoszcz; On-site; PLN 70,000 - 110,000; Full time

Job summary

Work Life Group in Poland is seeking an experienced administrator to manage the team's knowledge base, training records and daily office processes in a multinational defence setting.

You will maintain a knowledge management database, coordinate training sessions, ensure information is accurate and accessible, and support staff with office software and procedures. Strong English and solid MS Office skills are essential.

Qualifications

• Three or more years of strong Microsoft Office skills (Word, Excel, PowerPoint) and databases.
• Excellent written and spoken English.
• Good time management and ability to juggle several tasks.

Responsibilities

• Looking after a knowledge management database and helping shape how information is stored and classified.
• Coordinating learning for the team: booking courses, organising sessions, keeping training and certificate records current.
• Making sure the team and its manager have the information they need, and helping plan meetings.
• Guiding colleagues on office software, tools and administrative procedures.
• Handling arrivals and departures of staff, equipment and staff requests, and routine reports.
• Keeping office policies and procedures up to date and working across departments.

Skills

Microsoft Office

English proficiency

Time management

Problem-solving

Education

Vocational training or secondary education

Tools

SharePoint design or administration

Job description

The person who makes sure a team knows where everything is, and that it runs on time.

A multinational defence organisation in Bydgoszcz is looking for an experienced administrator to look after its team's knowledge base, training records and day-to-day office processes.

What you would be doing

• Looking after a knowledge management database and helping shape how information is stored and classified
• Coordinating learning for the team: booking courses, organising sessions, keeping training and certificate records current
• Making sure the team and its manager have the information they need, and helping plan meetings
• Guiding colleagues on office software, tools and administrative procedures
• Handling arrivals and departures of staff, equipment and staff requests, and routine reports
• Keeping office policies and procedures up to date and working across departments

What you would bring

• Vocational training with at least a year of related experience, or secondary education with three years
• Solid office experience with office management systems and procedures
• Three or more years of strong Microsoft Office skills: Word, Excel, PowerPoint and databases
• SharePoint design or administration training
• Excellent written and spoken English and a flexible, problem-solving attitude
• Good time management and comfort with juggling several things at once

Why this one is worth a look

You become the organised centre of a team in an international defence environment.