Team Administrator (Office Processes, Onboarding, Reporting) for NATO with security clearance

WLG; Bydgoszcz; On-site; PLN 60,000 - 80,000; Full time

Job summary

WLG in Bydgoszcz seeks an experienced administrator to manage knowledge bases, training records and day-to-day office processes in an international defence environment.

You will coordinate learning, maintain records, and ensure information is available to the team and manager for planning meetings. Strong English, time management, and Office skills are required.

Qualifications

• Vocational training or secondary education with years of experience.
• Solid office experience with management systems and procedures.
• Three+ years of Microsoft Office skills: Word, Excel, PowerPoint and databases.
• SharePoint design or administration training.
• Excellent written and spoken English plus problem-solving attitude.
• Good time management and multitasking ability.

Responsibilities

• Maintain knowledge management database and classification.
• Coordinate team training: book courses and records.
• Provide information support to team and manager for meetings.
• Guide colleagues on office software and admin procedures.
• Handle staff arrivals/departures, equipment, and reports.
• Keep office policies up to date across departments.

Skills

English proficiency

Time management

Problem solving

Organizational skills

Education

Vocational training or secondary education with years of experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Databases

SharePoint design/administration

Job description

The person who makes sure a team knows where everything is, and that it runs on time.

A multinational defence organisation in Bydgoszcz is looking for an experienced administrator to look after its team's knowledge base, training records and day-to-day office processes.

What You Would Be Doing

• Looking after a knowledge management database and helping shape how information is stored and classified
• Coordinating learning for the team: booking courses, organising sessions, keeping training and certificate records current
• Making sure the team and its manager have the information they need, and helping plan meetings
• Guiding colleagues on office software, tools and administrative procedures
• Handling arrivals and departures of staff, equipment and staff requests, and routine reports
• Keeping office policies and procedures up to date and working across departments

What you would bring

• Vocational training with at least a year of related experience, or secondary education with three years
• Solid office experience with office management systems and procedures
• Three or more years of strong Microsoft Office skills: Word, Excel, PowerPoint and databases
• SharePoint design or administration training
• Excellent written and spoken English and a flexible, problem-solving attitude
• Good time management and comfort with juggling several things at once

Why this one is worth a look

You become the organised centre of a team in an international defence environment.