(Junior) Portfolio Analyst | EMEA

Colliers International EMEA; Warszawa; On-site; PLN 60,000 - 100,000; Full time

Benefits offered by this job

Full-time Lease Administration role

International environment with English

Private healthcare with rehabilitation

6 parental leave days per year

Cafeteria programme and other benefits

Internal training program

Sustainable development focus

Awarded Best Employer 2017, 2019; IHC

Job summary

Colliers International is seeking a Lease Administrator to join the Occupier Services team in an international environment. The role focuses on managing client real estate information, performing lease abstraction, and supporting transactional teams with timely, accurate data.

Responsibilities include documenting leases, monitoring critical dates, and generating reports while collaborating with global colleagues and Clients.

Qualifications

• Fluency in English and Polish is mandatory.
• Proficiency in another European language is required.
• Analytical mindset with strong attention to detail.
• Good planning and organizational skills.

Responsibilities

• Collect and check the accuracy and completeness of lease documents.
• Analyse real estate documents and perform lease abstraction into Client systems/templates.
• Monitor, track and report on critical dates and rent-related information (rent-free periods, security deposits, prepaid rent, etc.).
• Audit lease abstracts prepared by others or third parties.
• Administer and maintain portfolio alerts.
• Establish regular calls with global Lease Administration account team and Clients.
• Reconcile invoices related to rent, operating expenses and CPI increases, identifying savings or discrepancies.
• Create and maintain process manuals for new Clients and/or reports; update existing manuals.
• Produce standard real estate reports, ad hoc reports and research for Clients.
• Identify risks and support relevant teams and Clients in resolution.
• Support Clients with ongoing portfolio requests.
• Generate regular system reports and assist billing processes.
• Improve process efficiency through proactive feedback and recommendations.
• Provide administrative support within the department.

Skills

Fluency in English and Polish

Other European language

Analytical skills

Attention to detail

Planning and organizational skills

Job description

Colliers International is a leading commercial real estate services company, providing a full range of services to real estate occupiers, developers and investors on a local, national and international basis. Services include brokerage sales and leasing (landlord and tenant representation), lease administration, real estate management, valuation, consulting, project management, project marketing and research. We provide our services across the core sectors (office, industrial, retail and hotel) as well as many specialised property types.

Job Description

This is a full time position within our Lease Administration team. Lease Administrators within the Occupier Services team have responsibility for the management of client real estate information and for assisting their corporate clients directly in the management of their real estate, through web-based software solutions.

They are responsible for maintaining client relationships and supporting the transactional teams through the provision of information.

• Collecting and checking the accuracy and completeness of lease documents.
• Analysing real estate documents and ensuring complete and accurate lease abstraction into the Client’s systems/templates.
• Monitoring, tracking and reporting on critical dates and other pertinent lease information, such as rent-free periods, security deposits, prepaid rent, etc.
• Auditing lease abstracts prepared by other team members or third parties.
• Administering and maintaining portfolio alerts.
• Establishing regular calls and ongoing internal communication with global Lease Administration account team members and Clients, as required.
• Reconciling invoices related to rent, operating expenses and CPI increases, and identifying potential savings or discrepancies.
• Creating and maintaining process manuals for new Clients and/or reports, as well as reviewing, maintaining and updating existing manuals.
• Producing standard real estate reports, ad hoc reports and research for Clients, as requested.
• Proactively identifying and flagging potential risks, monitoring them closely, and supporting relevant teams and Clients in resolving them.
• Supporting Clients with ongoing requests related to their portfolios.
• Generating regular system reports and supporting the billing process.
• Assisting in improving process efficiency through proactive operational feedback and recommendations.
• Providing administrative support to other personnel within the department, as required.
• Performing additional department-related functions and tasks, as requested.
  

Qualifications and experience:

• Fluency in English and Polishis a must;
• Intermediate knowledge of other European language is a must;
• Analytical skills and attention to detail,
• Good planning and organizational skills
• Previous experience analysing and abstracting lease documents a strong advantage.
  

What we offer:

• Full time position within our Lease Administration team.
• International environment, working in English.
• Private healthcare with rehabilitation, 6 additional days of leave yearly for parents, cafeteria programme and other benefits.
• Internal training program.
• Job in a company that cares about the sustainable development of the organization.
• Working in a company with the titles: Best Employer 2017 and 2019 awarded by Kincentric (formerly AON) and Investor in Human Capital 2019, 2021-2025.

By clicking the link above or any third-party link within this posting, you are leaving this site and going to a third-party website where the third-party website's terms and privacy policy apply