(Junior) Portfolio Analyst | EMEA

Colliers; Warszawa; On-site; PLN 55,000 - 75,000; Full time

Benefits offered by this job

Private healthcare

Leave for parents

Cafeteria programme

Internal training

Sustainable development focus

Best Employer awards

Job summary

Colliers International in Warsaw is seeking a full-time Lease Administrator to support our Occupier Services team. You will manage client real estate information, assist corporate clients with web-based leasing tools, and help ensure accurate lease data and reporting.

Required are fluency in English and Polish, plus knowledge of another European language; strong analytical and organizational skills; and experience analyzing lease documents is a plus.

Qualifications

• Fluency in English and Polish is a must.
• Intermediate knowledge of another European language is a must.
• Analytical skills and attention to detail.
• Good planning and organizational skills.
• Previous experience analysing lease documents is a strong advantage.

Responsibilities

• Collecting and checking the accuracy and completeness of lease documents.
• Analysing real estate documents and ensuring complete lease abstraction into the Client’s systems/templates.
• Monitoring, tracking and reporting on critical dates and other lease information.
• Auditing lease abstracts prepared by others and maintaining portfolio alerts.
• Regular communication with global Lease Administration team and Clients.
• Reconciliing invoices related to rent and operating expenses, identifying variances.
• Producing standard and ad hoc real estate reports for Clients.
• Identifying risks and supporting teams and Clients in resolution.
• Providing admin support and improving process efficiency.

Skills

Fluency in English

Polish language

Other European language knowledge

Analytical skills

Planning & organizational skills

Job description

Colliers International is a leading commercial real estate services company, providing a full range of services to real estate occupiers, developers and investors on a local, national and international basis. Services include brokerage sales and leasing (landlord and tenant representation), lease administration, real estate management, valuation, consulting, project management, project marketing and research. We provide our services across the core sectors (office, industrial, retail and hotel) as well as many specialised property types.

Job Description

This is a full time position within our Lease Administration team. Lease Administrators within the Occupier Services team have responsibility for the management of client real estate information and for assisting their corporate clients directly in the management of their real estate, through web-based software solutions.

They are responsible for maintaining client relationships and supporting the transactional teams through the provision of information.

• Collecting and checking the accuracy and completeness of lease documents.
• Analysing real estate documents and ensuring complete and accurate lease abstraction into the Client’s systems/templates.
• Monitoring, tracking and reporting on critical dates and other pertinent lease information, such as rent-free periods, security deposits, prepaid rent, etc.
• Auditing lease abstracts prepared by other team members or third parties.
• Administering and maintaining portfolio alerts.
• Establishing regular calls and ongoing internal communication with global Lease Administration account team members and Clients, as required.
• Reconciling invoices related to rent, operating expenses and CPI increases, and identifying potential savings or discrepancies.
• Creating and maintaining process manuals for new Clients and/or reports, as well as reviewing, maintaining and updating existing manuals.
• Producing standard real estate reports, ad hoc reports and research for Clients, as requested.
• Proactively identifying and flagging potential risks, monitoring them closely, and supporting relevant teams and Clients in resolving them.
• Supporting Clients with ongoing requests related to their portfolios.
• Generating regular system reports and supporting the billing process.
• Assisting in improving process efficiency through proactive operational feedback and recommendations.
• Providing administrative support to other personnel within the department, as required.
• Performing additional department-related functions and tasks, as requested.
  

Qualifications and experience:

• Fluency in English and Polishis a must;
• Intermediate knowledge of other European language is a must;
• Analytical skills and attention to detail,
• Good planning and organizational skills
• Previous experience analysing and abstracting lease documents a strong advantage.
  

What we offer:

• Full time position within our Lease Administration team.
• International environment, working in English.
• Private healthcare with rehabilitation, 6 additional days of leave yearly for parents, cafeteria programme and other benefits.
• Internal training program.
• Job in a company that cares about the sustainable development of the organization.
• Working in a company with the titles: Best Employer 2017 and 2019 awarded by Kincentric (formerly AON) and Investor in Human Capital 2019, 2021-2025.