Junior HR Administrator

Ascendion; Kraków; Remote; PLN 60,000 - 80,000; Full time

Job summary

Ascendion is seeking an HR Administrator to join our HR Operations team. The role focuses on interview scheduling across the EMEA region, HR data management in Oracle HCM, and onboarding support, with primary work from home and occasional visits to Kraków.

You will maintain confidential employee information, coordinate interviews, audits, and data entry, working with accuracy in a fast‑paced, international environment.

Qualifications

• Experience in administrative or HR tasks.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Proficient with MS Excel and MS Word.
• Ability to handle confidential employee information.
• Experience coordinating across international regions is a plus.

Responsibilities

• Coordinate and schedule online, technical, and onsite interviews across the EMEA region, primarily in Poland.
• Enter and maintain accurate employee data in Oracle HCM, including new hire information and salary changes.
• Conduct weekly audits to ensure the accuracy and completeness of employee records and other HR data.
• Support the onboarding process by coordinating background checks and collecting and verifying required new hire documentation.
• Handle sensitive employee information with a high level of accuracy and confidentiality.
• Provide administrative support for HR Operations projects and other tasks as required.

Skills

Interview scheduling

HR data entry

Onboarding

Confidential data handling

Independent work

EMEA experience

Communication

Tools

Oracle HCM

MS Excel

MS Word

Job description

We are looking for a detail-oriented HR Administrator to join the HR Operations team. This role focuses primarily on interview scheduling across the EMEA region, as well as HR administration, employee data management, and onboarding support.

The ideal candidate has experience in administrative or HR-related tasks, strong organizational skills, and a high level of attention to detail when handling confidential employee information.

Key Responsibilities

• Coordinate and schedule online, technical, and onsite interviews across the EMEA region, primarily in Poland.
• Enter and maintain accurate employee data in Oracle HCM, including new hire information and salary changes.
• Conduct weekly audits to ensure the accuracy and completeness of employee records and other HR data.
• Support the onboarding process by coordinating background checks and collecting and verifying required new hire documentation.
• Handle sensitive employee information with a high level of accuracy and confidentiality.
• Provide administrative support for HR Operations projects and other tasks as required.

Requirements

• Strong attention to detail and accuracy, particularly when handling personal and salary-related information.
• Good organizational and time-management skills, with the ability to coordinate multiple tasks.
• Strong written and verbal communication skills.
• Good working knowledge of MS Excel and MS Word.
• Ability to work independently while collaborating effectively within a team.
• Willingness to learn and adapt in a fast-paced, international environment.

Nice to Have

• Previous experience in HR administration or HR Operations.
• Experience coordinating interviews and managing interview schedules.
• Experience with high-volume HR data entry in a fast-paced environment.
• Familiarity with working in a large, international organization.
• Previous experience with Oracle HCM is an advantage but is not required.

Work Arrangement

• Working hours: 9:00 AM – 5:00 PM, with some flexibility.
• Work model: Fully remote, with occasional visits to the Kraków office (1–2 times per month) to handle new hire documentation.