Remote HR Admin & Onboarding Coordinator (EMEA)

Ascendion; Kraków; Remote; PLN 60,000 - 80,000; Full time

Job summary

Ascendion is seeking an HR Administrator to join our HR Operations team. The role focuses on interview scheduling across the EMEA region, HR data management in Oracle HCM, and onboarding support, with primary work from home and occasional visits to Kraków.

You will maintain confidential employee information, coordinate interviews, audits, and data entry, working with accuracy in a fast‑paced, international environment.

Qualifications

• Experience in administrative or HR tasks.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Proficient with MS Excel and MS Word.
• Ability to handle confidential employee information.
• Experience coordinating across international regions is a plus.

Responsibilities

• Coordinate and schedule online, technical, and onsite interviews across the EMEA region, primarily in Poland.
• Enter and maintain accurate employee data in Oracle HCM, including new hire information and salary changes.
• Conduct weekly audits to ensure the accuracy and completeness of employee records and other HR data.
• Support the onboarding process by coordinating background checks and collecting and verifying required new hire documentation.
• Handle sensitive employee information with a high level of accuracy and confidentiality.
• Provide administrative support for HR Operations projects and other tasks as required.

Skills

Interview scheduling

HR data entry

Onboarding

Confidential data handling

Independent work

EMEA experience

Communication

Tools

Oracle HCM

MS Excel

MS Word

Job description

Ascendion is seeking an HR Administrator to join our HR Operations team. The role focuses on interview scheduling across the EMEA region, HR data management in Oracle HCM, and onboarding support, with primary work from home and occasional visits to Kraków.

You will maintain confidential employee information, coordinate interviews, audits, and data entry, working with accuracy in a fast‑paced, international environment.