Junior Bid Manager

Stefanini EMEA; Województwo małopolskie; On-site; PLN 30,000 - 42,000; Full time

Job summary

Stefanini EMEA is seeking a proactive Junior Bid Manager to support coordination and delivery of bids, proposals, renewals and cross-sell opportunities across Stefanini’s IT services portfolio.

This skills-first role is suited for an early-career professional with strong project coordination, organizational and communication abilities, plus a willingness to learn. You will collaborate with Sales, Solution Leads, Pricing, Delivery, Finance, Legal and Partners to keep proposals on track.

Qualifications

• Relevant education, training, certifications or equivalent practical experience.
• Bachelor’s degree in Computer Science, Information Technology, Engineering, or a related technical field.
• ITIL Foundation, APMP Foundation, PRINCE2 Foundation, AgilePM Foundation, CAPM or equivalent practical training.
• Excellent English communication skills, both verbal and written, for professional communication and documentation.
• Advanced German communication skills, both verbal and written.

Responsibilities

• Coordinate bid and proposal activities with clearly defined timelines, milestones, responsibilities and deliverables.
• Collaborate with cross-functional teams to gather information, input and approvals for client proposals.
• Organize meetings, follow up on actions and decisions, and track dependencies, risks and outstanding items.
• Maintain clear communication across stakeholders, ensuring priorities, deadlines and next steps are understood.
• Support preparation, review and consolidation of proposals, presentations and client-facing materials.
• Keep bid documentation and trackers accurate and up to date.
• Identify bottlenecks and follow up with stakeholders to maintain momentum.
• Progress toward opportunity qualification, pursuit planning and integration of IT services.
• Support or lead smaller bids and cross-sell projects with mentoring.

Skills

Project coordination

Cross-functional collaboration

Communication skills

Organizational skills

Ownership

Learning agility

Attention to detail

Stakeholder management

Education

Bachelor’s degree in Computer Science, Information Technology, Engineering, or a related technical field

ITIL Foundation

APMP Foundation

PRINCE2 Foundation

AgilePM Foundation

CAPM

Tools

Word

PowerPoint

Excel

Teams

SharePoint

Job description

We are looking for a proactive and well-organized Junior Bid Manager to support the coordination and delivery of bids, proposals, renewals, expansions and cross-sell opportunities across Stefanini’s IT services portfolio.

This is a skills-first opportunity, suitable for an early-career professional with strong project coordination, communication and organizational skills, a sense of ownership, and the motivation to learn. Previous presales experience is not essential, as this can be developed through structured onboarding, mentoring and hands‑on experience.

In this role, you will work closely with Sales, Solution Leads, Pricing, Delivery, Transition, Finance, Legal, Partners and subject-matter experts to coordinate activities, maintain alignment across teams and ensure proposals are delivered in a structured and timely manner.

Key responsibilities:

• Coordinate bid and proposal activities, ensuring timelines, milestones, responsibilities and deliverables are clearly defined and tracked.
• Collaborate with cross-functional teams to gather the information, input and approvals required for client-facing proposals.
• Organize meetings, follow up on actions and decisions, and proactively track dependencies, risks and outstanding items.
• Help maintain clear communication across stakeholders, ensuring everyone understands priorities, deadlines and next steps.
• Support the preparation, review and consolidation of proposals, presentations and other client‑facing materials.
• Keep bid documentation, trackers and records accurate and up to date.
• Identify potential bottlenecks and follow up with stakeholders to maintain momentum throughout the bid process.
• Gradually take on greater responsibility for opportunity qualification, pursuit planning, commercial coordination and the integration of solutions across different IT service areas.
• Support or lead smaller, lower‑complexity bids and cross-sell projects with mentoring.
• Contribute to continuous improvement by identifying ways to make bid coordination and collaboration more effective.

Required qualifications:

Education:

• Relevant education, training, certifications or equivalent practical experience.
• Nice to have:
• Bachelor’s degree in Computer Science, Information Technology, Engineering, or a related technical field.
• ITIL Foundation, APMP Foundation, PRINCE2 Foundation, AgilePM Foundation, CAPM or equivalent practical training.
• Excellent English communication skills, both verbal and written, for professional communication and documentation.
• Advanced German communication skills, both verbal and written.

Experience:

• 1+ years of experience in coordinating projects, workstreams, events, customer deliverables or multi-stakeholder activities. This may come from employment, internships, graduate programs, volunteering or comparable practical experience.
• Advanced organizational and project coordination skills, with the ability to manage multiple activities and deadlines.
• Advanced cross-functional collaboration, strategic communication and rapid learning skills.

Mandatory Technical skills:

• Advanced knowledge of Microsoft 365 tools such as Word, PowerPoint, Excel, Teams and SharePoint.

Preferred / Nice-to-have Qualifications:

• 1+ years of experience in project coordination, PMO, sales support, proposal coordination, procurement or a similar role.
• 1+ years of exposure to bids, tenders, commercial proposals or IT services.
• 1+ years of experience working in international and virtual teams.
• Medium knowledge and practical skills in Generative AI (Microsoft Copilot, ChatGPT or equivalent), with the ability to apply them responsibly to improve productivity and content development.
• Advanced written and verbal communication skills and confidence working with stakeholders from different teams and professional backgrounds.
• Ability to take ownership, follow through on commitments and ask the right questions when information is missing.
• Strong attention to detail and the ability to structure information clearly while meeting deadlines.
• Ability to have a collaborative approach and the confidence to follow up with stakeholders to keep activities moving forward.
• Advanced learning agility, curiosity and an interest in developing knowledge of IT services, presales and bid management.
• Ability to keep a responsible, calm and solution‑oriented approach when priorities shift or deadlines are tight.

Diversity & Inclusion

Here at the Stefanini Group, we value plurality and equity, regardless of race, sexual orientation, disability, age, ancestry, religion, gender, and nationality. We understand and encourage the importance of being you!