Bid Specialist (Space)

Creotech; Warszawa; Hybrid; PLN 180,000 - 260,000; Full time

Benefits offered by this job

Private medical care

Sports card

Professional development opportunities

Job summary

Creotech is seeking a detail-oriented Bid Specialist to support our Business Development and Bid Management teams in preparing proposals for Europe’s innovative space, quantum, and infrastructure projects. You will transform complex technical concepts into compelling offers submitted to ESA, EC, and funding bodies.

You will coordinate with engineers, project managers and business stakeholders to ensure compliant, timely documentation and identify strategic partners for collaborative bids.

Qualifications

• Excellent written communication skills in English and Polish.
• Strong analytical thinking and attention to detail.
• Ability to manage large amounts of information and identify key requirements.
• Good organizational skills and ability to manage multiple priorities.

Responsibilities

• Support the preparation and coordination of bid and proposal processes.
• Contribute to the development of technical, commercial and administrative proposal documentation.
• Research and analyse market trends, funding opportunities and competitive landscape.
• Support the identification and development of strategic partnerships and project consortia.
• Assist in contract preparation and negotiations with customers and partners.
• Work closely with engineers, project managers and business stakeholders to gather and structure information for proposals.
• Ensure compliance of submitted documentation with customer and programme requirements.

Skills

Written English

Polish

Analytical thinking

Attention to detail

Organizational skills

Multitasking

Team collaboration

Deadline management

Job description

Do you want to contribute to projects that shape the future of space technologies, quantum solutions and critical infrastructure?

We are looking for a Bid Specialist who will support our Business Development and Bid Management teams in preparing proposals for some of the most innovative projects in Europe. In this role, you will collaborate with experts from the space and quantum sectors, helping transform complex technical concepts into compelling offers submitted to organizations such as the European Space Agency (ESA), the European Commission, public funding institutions and leading industrial partners.

This is a great opportunity for a detail-oriented and analytical person who enjoys working with information, creating high-quality content and coordinating activities across multidisciplinary teams.

Responsibilities

• Support the preparation and coordination of bid and proposal processes.
• Contribute to the development of technical, commercial and administrative proposal documentation.
• Research and analyse market trends, funding opportunities and competitive landscape.
• Support the identification and development of strategic partnerships and project consortia.
• Assist in contract preparation and negotiations with customers and partners.
• Work closely with engineers, project managers and business stakeholders to gather and structure information for proposals.
• Ensure compliance of submitted documentation with customer and programme requirements.

What are we looking for?

• Excellent written communication skills in both English and Polish.
• Strong analytical thinking and attention to detail.
• Ability to work with large amounts of information and identify key requirements.
• Good organizational skills and ability to manage multiple priorities.
• Proactive attitude and willingness to learn.
• Team-oriented mindset and effective communication skills.
• Ability to work under time pressure and meet deadlines.

Nice to have

• Experience in preparing grant applications, funding proposals or tender documentation (e.g. NCBR, FENG, Horizon Europe, ESA programmes, public procurement procedures).
• Educational background (completed or in progress) in law, journalism, international relations, business, economics, administration or technical disciplines combined with a strong business orientation.
• Interest in the space, defence, science, quantum technology or critical infrastructure sectors.
• Understanding of public funding mechanisms and innovation programmes.
• Experience in consulting, legal services, project administration or business development support.

What we offer

• Work on cutting-edge projects in the space and quantum technology sectors.
• Gaining hands-on experience with international programmes and funding initiatives.
• Collaboration with highly skilled engineers, scientists and business professionals.
• Expertise development in proposal management, business development and strategic partnerships.

We offer

Work in a friendly, well-coordinated team of enthusiasts

Stable employment in a modern company with an established market position

Attractive salary and benefits package (e.g., private medical care, sports card)

Opportunities for professional development and participation in innovative projects