Junior Administration Specialist

Embla Medical; Szczecin; Hybrid; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Private medical care

26 days paid annual leave

Career growth opportunities

Sports card support

Social fund (ZFŚS)

Modern Scandinavian-style workspace

Job summary

Embla Medical is seeking a Junior Admin Specialist to support office operations across Oxygen and Dołuje facilities. You will work in an international environment, communicating in English and Polish, and help organize documents, meetings, and reports in a hybrid role.

The position emphasizes organization, initiative, and collaboration with multiple departments and external service providers to keep administrative activities running smoothly.

Qualifications

• Education or basic experience with administration preferred.
• Solid computer skills with basic working knowledge of Excel and other MS Office tools.
• Ability to stay organized and manage responsibilities in a structured and reliable way.

Responsibilities

• Support day-to-day administrative operations of the office and production facility.
• Handle incoming and outgoing correspondence and route to the right people.
• Organize document flow and archiving; keep files complete and easy to find.
• Cooperate with external providers of office-related services (couriers, office supplies vendors, etc.).
• Prepare basic reports and data for departmental purposes.
• Support organization of meetings, business trips, and company events.
• Cooperate with other departments on administrative topics.

Skills

Excel

MS Office

Communication

Organization

Tools

Office tools

Job description

Your role

Are you someone who enjoys variety, feels comfortable in day-to-day contact with people, and feels at home in an international environment? We’re looking for a person who stays organized, takes initiative, and can adapt when priorities change.

Your role

Are you someone who enjoys variety, feels comfortable in day-to-day contact with people, and feels at home in an international environment? We’re looking for a person who stays organized, takes initiative, and can adapt when priorities change.

As a Junior Admin Specialist, you will join our international team and play an important part in keeping our office and administrative activities running smoothly across our two locations.

What You’ll Do

• Support day-to-day administrative operations of our office in Oxygen office and our new production facility in Dołuje
• Handle incoming and outgoing correspondence and make sure it reaches the right people.
• Organize document flow and archiving, keeping files complete and easy to find.
• Cooperate with external providers of office-related services (couriers, office supplies vendors, etc.)
• Prepare basic reports and data for departmental purposes
• Support the organization of meetings, business trips, and company events.
• Cooperate with other departments on administrative topics

What do you need to be successful in the role

You should feel comfortable communicating in English and Polish, both spoken and written, as you will collaborate with international colleagues, as well as with local service providers.

Education And/or Basic Experience With Administration Is Preferred.

Solid computer skills with basic working knowledge of Excel and other MS Office toolsare essential for handling everyday tasks. You should also be able to stay well-organized and manage your responsibilities in a structured and reliable way.

This is a hybrid role with most of the work (at least 3-4 days per week) required from our Oxygen office, sometimes also in our Dołuje location.

Our offer

At Embla Medical, We Believe In Creating a Supportive And Inspiring Work Environment. As Part Of Our Team, You’ll Enjoy

• An international team culture - collaborate with colleagues across borders in a diverse and inclusive environment.
• Flexible work model - balance remote work with in-person collaboration to suit your lifestyle and productivity.
• Private medical care - comprehensive health coverage to support your well-being.
• Personal time off - 26 days of paid annual leave for everyone from day one, regardless of prior work experience/seniority.
• Career growth opportunities - access to professional development and internal mobility across our global organization.
• Sport card support - co-financing of a sports card to help you stay active and healthy.
• Social fund - access to benefits financed from the Company Social Benefits Fund (ZFŚS).
• Modern workspace - work from our Scandinavian-style office in the heart of Szczecin (The Oxygen), designed for comfort and creativity.

Join us in our mission to improve Peoples mobility!

Embla Medical is committed to sustainable business practices and renowned for positively impacting people‘s health and well-being

Embla Medical is an equal opportunity employer and makes employment decisions on the basis of merit. We want to have the best available individual in every job.

Embla Medical's equal opportunity policy prohibits all discrimination (based on race, color, creed, sex, religion, marital status, age, national origin or ancestry, physical disability, mental disability, military service, pregnancy, child birth or related medical condition, actual or perceived sexual orientation, or any other consideration made unlawful by local laws around the world).

Embla Medical is committed to complying with all applicable laws providing equal employment opportunities. This commitment applies to all individuals involved in the operations of Embla Medical and prohibits discrimination by any emplo yee of Embla Medical, including supervisors and co-workers.