International Payroll Associate

Vistra; Polska; Remote; PLN 90,000 - 150,000; Full time

Benefits offered by this job

Cafeteria package

Private medical cover

Education assistance

Birthday off

Job summary

Vistra iiPay seeks an experienced International Payroll Associate to deliver accurate, timely payrolls for a diverse client base. You will liaise with in-country partners, validate data, and ensure compliance across multiple jurisdictions while maintaining clear client communication.

The role offers remote work with occasional office visits and can be based in Poland, Hungary, or Romania, supporting a global payroll network.

Qualifications

• Minimum 1 year International payroll experience.
• Strong written and verbal communication skills.
• Intermediate Excel skills required.
• Experience with data security practices (ISAE 3402/ISO 27001) is a plus.

Responsibilities

• Deliver accurate and compliant payroll processing for assigned clients.
• Coordinate with in-country payroll networks to meet deadlines.
• Review data for accuracy and resolve payroll queries with clients and third parties.
• Maintain online document libraries and provide clear summaries of updates.
• Collaborate with peers to improve payroll processes and efficiency.
• Escalate issues to ensure timely client delivery.

Skills

Payroll experience

Communication skills

Analytical thinking

Excel skills

Time management

Tools

Payroll software

Job description

Job Title: International Payroll Associate

Posting Start Date: 9/21/26

Job Description

Are you looking for an exciting opportunity to accelerate your career and join a highly successful global business? Are you looking to take your career to the next level by driving success through our values of Respect, Integrity, Teamwork, Accountability, Diversity and Community? Do you have a strong work ethic, global mindset, and the desire to help build a great culture?

Vistra iiPay is an award winning, high growth, innovative company based in US, Mexico, Europe, and Singapore recognized for delivering an outstanding customer experience and service levels. Our payroll managed service is underpinned by our market-leading global payroll management system delivering a unique client experience and value-added services.

Vistra iiPay has a unique opportunity for a highly experienced and motivated International Payroll Associate who wants to be part of this rapidly expanding business, taking on the responsibility of day-to-day communication and the delivery of timely, accurate and compliant payrolls for our clients, to help drive to our goal of ‘Paying the Planet’.

All our roles can be performed remotely with occasional visits to the office as requested by your manager. Where we have office locations, our team members are welcome to work remotely, on a hybrid basis or fully office based as they wish. This role can be based in Poland, Hungary or Romania.

Role Overview

Our highly motivated and engaged team members are at the heart of our success! This role requires working closely with several clients daily in order to professionally deliver a quality payroll service; from receipt of the payroll instructions, to working with a number of in-country third-parties to produce final payroll reports. The candidate will need to recruit their analytical skills to review and validate data prior to employing strong communication skills to interact with the client in order to gain payroll approval.

Requirements

Key objectives of the role

The successful candidate requires minimum 1 year of International payroll experience and the ability to demonstrate a proven track record in the following areas:

Payroll delivery and service level management

Delivering accurate and compliant payroll processing for a group of assigned clients and payrolls, co-ordinating the client’s requirements and managing the process with our trusted in-country payroll network.

Scheduling and time management

Managing and delivering client payrolls against the agreed schedule – communicating directly with clients and ICPs in order to meet or exceed the client deadlines. Escalating issues within client and iiPay to meet and exceed the agreed service level agreement.

Operational excellence

The successful candidate will have a relentless focus on maintaining a high customer satisfaction rating. Individually, and as a team member, strive to improve the systems, processes and payroll delivery environment to maximise the efficiency and accuracy of our client contracts.

Communication

Managing and maintaining clear and informative communications to clients, our partners and internally to the wider team and our Client Service Managers.

Country legislation knowledge

Take responsibility for understanding client requirements in a group of countries through the development of detailed knowledge of the statutory processes for those countries.

Project delivery

Owning or contributing to specific company projects such as improving and/or changing systems, processes or functions within the business.

Escalation and problem resolution

Owning, managing and resolving client escalations, seeking help and advice where needed. Working with the payroll provider management team to enhance and develop the processes and outcomes for our partner network.

Your core activities will include:

• Management of an allocation of international payrolls, including data processing and quality and accuracy reviews.
• Review and resolve any outstanding payroll queries or requests by working directly with our clients and international third-party partners.
• Maintaining accurate online document libraries for your clients, updating with new versions and providing a clear summary of updated information.
• Collaborate with your peers to review payroll processes and identify opportunities to improve the processes in place.
• Work with your team leader to implement new processes and create a more efficient working environment.

What are we looking for in you?

• Experience working in a payroll or ‘Business Process’ orientated environment is required.
• Proven experience in an administration position with client ‘facing’ responsibilities
• Strong written and verbal communication skills are essential.
• The ability to demonstrate analytical and problem-solving skills will prove incredibly beneficial to the candidate.
• Intermediate Excel skills are a requirement for this role.
• You may have excellent language skills and befluent in any or all of the following,German, French, Polish, Italian,and Spanish, however this is not essential for the role
• An individual with experience working in a controlled business environment, familiar if Data Security practices determined under ISAE 3402 and ISO 27001:2013.

What we can offer you?

Here at Vistra iiPay, we believe that a choice of working location enables our team members to maximise effectiveness and productivity. You decide whether you work from your own home or the local office where available.

As well as offering you the opportunity to be innovative and ambitious, iiPay believe in offering a competitive salary, generous benefit package, which includes Cafeteria package, Private Medical Cover, Continuous development and financial assistance for education and professional memberships and your birthday off!

iiPay is an equal opportunity employer that does not tolerate discrimination on any basis. We actively encourage applications from diverse backgrounds, perspectives, and skills. We are committed to providing an environment of inclusiveness and respect where everyone can excel.