International Assignments Coordinator (Global Mobility) | Krakow, Poland

Hitachi Energy Ltd.; Kraków; On-site; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Competitive salary and incentives

Well-being and care

Paid and unpaid leave

Flexible work options

Financial security benefits

Job summary

Hitachi Energy Ltd. is seeking an International Assignments Coordinator to join the Global Mobility team in Kraków, Poland.

The role focuses on compliant deployment of employees on international project assignments and collaboration with HR, Payroll, Tax, Immigration, and external partners. You will manage assignment life cycles, coordinate payroll-related actions, and help improve processes through feedback.

Qualifications

• 1-2 years of HR or global mobility experience.
• Ability to manage workloads and meet tight deadlines.
• Maintain confidentiality and work across cultures.
• Proficient in MS Office, especially Excel.
• Fluent English; additional languages preferred.

Responsibilities

• Delivering support in international assignment process to Global Mobility, HR community, employees, and stakeholders.
• Payroll instructions and coordination of compensation collection from Payrolls.
• Invoice handling: Review draft invoices, monitor and follow up, and ad hoc investigations.
• Support counterparts in the Global Mobility Function worldwide in managing assignments.
• Identifying opportunities for improvement based on feedback and experience.
• Communicating information regarding policies and standards on assigned processes to internal customers.

Skills

Fluent English

Excellent communication

Stakeholder management

Attention to detail

Analytical skills

Tools

Microsoft Office

Excel

Job description

International Assignments Coordinator (Global Mobility)

The Opportunity:
The International Project Workers Team is a fast-growing global function dedicated to supporting international project delivery through the compliant deployment of talent across borders. Working at the intersection of HR, Compliance, Tax, Payroll, Immigration, and business operations, the team enables the successful execution of strategic projects worldwide. If you're looking to build on your initial experience in Global Mobility, this is a great opportunity.

We are looking for a highly motivated professional with 2-3 years of experience in global mobility, international assignments, HR operations, or a related field to join our International Project Workers team. The successful candidate will work closely with business leaders, HR, Payroll, Tax, Immigration, and external partners to support the compliant deployment of employees on international project assignments. The role requires excellent stakeholder management and communication skills, strong attention to detail, and the ability to thrive in a fast-paced, international environment. This is a unique opportunity to build expertise in global workforce mobility and play an important role in supporting strategic business projects around the world.

How You'll Make an Impact:

• Service delivery: Delivering support in international assignment process to Global Mobility, HR community, employees, and stakeholders. Service initiations, enrolments/terminations to third party vendors; this could include suppliers for: tax, immigration, destination services, Insurance and move services. Providing a high level of support for internal customers, with accurate and timely processing of information for all stakeholders, while ensuring that quality controls are maintained. Facilitation assignment life cycle
• Process administration tasks: Produce all assignment related paperwork and related support documentation. Payroll instructions& coordination of compensation collection from Payrolls. Invoice handling: Review draft invoices, monitor and follow up, and whenever required, ad hoc investigations.
• Stakeholder cooperation: Support counterparts in the Global Mobility Function worldwide in managing assignments
• Process improvement: Identifying opportunities for improvement based on feedback and experience.
• Polices communication: Communicating information regarding policies and standards on assigned processes to internal customers in a clear and concise manner to ensure understanding and adoption.

Your Background:

• Experience : A Minimum of 1- 2 years of HR experience preferably with experience in managing global mobility matters.
• Work approach :Ability to manage personal workload and support others where necessary. Delivery focused and able to work to tight deadlines. Able to maintain confidentiality and handle sensitive information Should be comfortable working within an international environment and across diverse cultures Proactive and have analytical skills and good attention to details
• Tools experience : Good IT skills, and proficient in Microsoft Office especially Excel. Assignment Pro experience desirable but not essential.
• Soft skills : Excellent communication skills and a confident manner
• Language skills : Fluent in spoken and written English; additional languages preferable

More About Us:

We believe great work thrives in an environment where people feel genuinely supported and fairly rewarded. Our benefits are designed to create real value for every individual – fueling engagement, performance, and growth. By prioritizing well‑being, we build a workplace where personal and organizational success grow together.

Our benefit offering is tailored based on your country of employment and generally includes:

• Competitive salary and incentives
• Well-being and care
• Paid and unpaid leave
• Flexible work options
• Benefits that support your financial security

You will receive more specific information during the recruitment process.

Applicable only for Poland location align with local law regulations - We are committed to full transparency and compliance with all legal requirements, ensuring that every candidate knows exactly what to expect at each stage of the recruitment process. Once the process is successfully completed, we will share detailed information about financial conditions and benefits with the selected candidate. Before signing the employment contract, you will receive all remaining details of the offer, giving you the time and space to review everything carefully

We are a global leader in electrification, powering the electricity era to meet the energy demands of today, and the next 25 years. As the energy arm of Hitachi Group, over three billion people depend on our pioneering, mission-critical technologies to power their daily lives.

With over a century of innovation, we are addressing the most urgent energy challenge of our time: driving the evolution of the world’s energy system to ensure abundant, secure, affordable, and sustainable power for today’s generation and the next.

With an unparalleled installed base in over 140 countries, we are the grid ecosystem partner across the utility, industry, data center, and transportation sectors. Headquartered in Switzerland, we employ over 56,000 people in 60 countries and generate revenues of around $20 billion USD.