ICT Project & Delivery Coordinator

Jobs4IT; Warszawa; Hybrid; PLN 176,000 - 196,000; Full time

Benefits offered by this job

Hybrid working model

Private health insurance

Wellness platform access

Career growth opportunities

Job summary

UpcoMinds in Warsaw is seeking an experienced ICT Project & Delivery Coordinator to join a hybrid team. You will coordinate ICT delivery activities, engage with infrastructure and technical teams, and ensure governance, reporting and smooth transitions to service.

You will manage dependencies, supplier engagement and PoCs, while maintaining delivery quality and deadlines. Strong communication and governance experience are essential.

Qualifications

• At least 3 years of experience coordinating ICT projects or technical initiatives.
• Experience coordinating multiple ICT infrastructure projects across domains.
• Proven knowledge of ICT project lifecycle, governance and delivery methods.

Responsibilities

• Coordinate ICT projects and technical initiatives throughout the delivery lifecycle.
• Engage with infrastructure and technical teams to ensure delivery readiness.
• Track schedules, milestones, actions, decisions and dependencies.
• Facilitate communication between technical teams, management and external suppliers.
• Support supplier engagement, procurement docs, PoCs and ICT contracts.
• Prepare governance materials, reports and management updates.
• Identify risks and coordinate actions to keep delivery on track.
• Contribute to continuous improvement of ICT delivery processes.

Skills

ICT project coordination

Stakeholder management

Azure DevOps

Jira

MS Project

PM²/PRINCE2/PMP

Communication

Tools

Azure DevOps

ServiceNow

Jira

MS Project

Microsoft Planner

Job description

We are looking for an experienced ICT Project & Delivery Coordinator to join our team in Warsaw on a hybrid working model. The role focuses on coordinating ICT delivery activities, engaging with infrastructure and technical teams, managing stakeholders and suppliers, and ensuring technical readiness, governance, reporting and smooth transition into service.

Key Responsibilities

• Coordinate ICT projects and technical initiatives throughout the delivery lifecycle.

• Coordinate activities across infrastructure and technical teams to ensure delivery readiness.

• Engage with ICT infrastructure teams covering networks, cloud/data centres, databases, IAM, workplace services, cybersecurity, monitoring and operations.

• Track project schedules, milestones, actions, decisions, dependencies and changes.

• Coordinate technical dependencies and ensure that deliverables, scope and acceptance criteria are clearly defined.

• Facilitate communication between technical teams, management, business stakeholders and external suppliers.

• Support supplier engagement, procurement activities, Proofs of Concept (PoCs) and ICT contract implementation.

• Support ICT service management, operational readiness, change management and transition to service.

• Prepare project governance materials, status reports, documentation and management updates.

• Identify risks, issues, dependencies and delivery constraints and coordinate appropriate actions.

• Contribute to continuous improvement of ICT delivery and coordination processes.

Requirements

• At least 3 years of professional experience coordinating ICT projects or technical initiatives in a similar position.

• Proven experience coordinating at least 2 ICT infrastructure projects or initiatives involving multiple technical domains.

• Experience coordinating dependencies across at least 3 of the following areas:

  • Network

  • Cloud / Data Centre

  • Databases

  • Identity & Access Management (IAM)

  • Endpoint / Workplace Services

  • Cybersecurity / Architecture

  • Monitoring

  • Service Operations

• Strong knowledge of the ICT project lifecycle, governance and delivery methodologies, including PM² or an equivalent methodology.

• Good understanding of ICT infrastructure domains, including networks, cloud/data centres, databases, IAM, workplace services, monitoring and operations.

• Good knowledge of project planning and control tools, including schedules, milestones, action logs, decision logs, dependency logs and change logs.

• Good understanding of ICT service management, change management, operational readiness and transition to service.

• Proven experience in stakeholder, supplier and contract coordination within an ICT environment.

• Ability to translate business needs into clear technical coordination actions, scope, deliverables and acceptance criteria.

• Experience supporting supplier engagement, procurement documentation, Proofs of Concept (PoCs) and/or implementation of ICT contracts.

• Practical experience with project and service-management tools such as Azure DevOps, ServiceNow, Jira, MS Project, Microsoft Planner or equivalent.

• Strong analytical, organisational and problem-solving skills, with the ability to manage multiple priorities.

• Excellent communication, facilitation, reporting and documentation skills.

• Proactive attitude and ability to work effectively with technical teams, managers, business stakeholders and external suppliers.

• Ability to coordinate multiple activities and stakeholders while maintaining focus on delivery, quality and deadlines.

• At least one relevant professional certification:

  • PM² or equivalent

  • PRINCE2 or equivalent

  • PMP or equivalent

Benefits:

• Hybrid working model. (3 days in office per week)
• Monthly compensation 3600-4000/gross for employees, 350-380€ for freelancers
• Private health insurance.
• Unlimited access to a workplace wellness and support platform.
• Continuous learning and career growth opportunities.
• Opportunity to work on large-scale core banking systems using modern technologies.
• Friendly, collaborative, and professional working environment.

UpcoMinds is a dynamic IT company with 28 years of experience that provides end-to-end web and mobile solutions helping businesses to reinvent themselves in the digital world. Our team’s skills and expertise will ensure the holistic digital transformation of any organization, which will considerably improve both business operations and customer’s experience.

Our goal is to always have our end products and services reflect our deep engineering skills and elegant progressive design aesthetic. We fundamentally believe deeply in developing long term strategic partnerships with our clients by exceeding expectations and maintaining a high level of transparency.

Find out more about us at www.upcominds.com

We commit to promote Inclusion & Diversity by creating a working environment where all employees are treated with dignity and respect and where individual differences are valued. We offer equal opportunity in all aspects of employment.