Hybrid Office & HR Support Specialist

NRF United Kingdom; Warszawa; Hybrid; PLN 70,000 - 100,000; Full time

Benefits offered by this job

Private medical insurance

Gym membership contribution

Opportunity to gain experience in a领先的

Job summary

Norton Rose Fulbright Warsaw is seeking an Office Assistant to provide comprehensive administrative, operational and HR support for the day-to-day running of the Warsaw office. You will work with internal teams and external stakeholders to maintain a professional, organised, service‑oriented workplace.

The role covers office administration and HR activities, including recruitment support, onboarding and maintaining confidential employee records.

Qualifications

• Previous experience in office administration, business support, or HR administration.
• Excellent organisational and multitasking skills.
• Strong attention to detail and a proactive, hands‑on approach.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).
• Fluent Polish and English.
• Strong interpersonal and communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide general administrative support including filing, data entry, document management and handling correspondence.
• Assist with scheduling meetings, appointments and calendars.
• Manage office supplies and coordinate ordering of supplies, catering and other purchases.
• Prepare, proofread and format documents, reports, presentations and other materials.
• Support onboarding and offboarding activities for employees and contractors.
• Assist with recruitment processes including posting adverts and coordinating candidate communications.
• Provide reception cover when required.

Skills

Microsoft Office

Multitasking

Discretion

Polish language

English language

Team player

Job description

Norton Rose Fulbright Warsaw is seeking an Office Assistant to provide comprehensive administrative, operational and HR support for the day-to-day running of the Warsaw office. You will work with internal teams and external stakeholders to maintain a professional, organised, service‑oriented workplace.

The role covers office administration and HR activities, including recruitment support, onboarding and maintaining confidential employee records.