Office Assistant

NRF United Kingdom; Województwo mazowieckie; Hybrid; PLN 60.000 - 85.000; Vollzeit

Benefits dieser Stelle

Hybrid work model

Private medical insurance

Gym membership contribution

Zusammenfassung

Norton Rose Fulbright in Warsaw is seeking an Office Assistant to provide comprehensive administrative, operational and HR support for the Warsaw office, ensuring an efficient, well-organised, service-oriented environment.

This fixed-term maternity cover role requires excellent organisation, attention to detail, discretion and the ability to manage multiple priorities; you will assist HR onboarding/offboarding, coordinate facilities, and work with teams across the Norton Rose Fulbright network.

Qualifikationen

• Experience in office administration, business support, or HR administration.
• Excellent organisational and multitasking skills.
• Strong attention to detail and proactive approach.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).
• Fluent Polish and English; strong interpersonal and communication skills.
• Ability to handle confidential information with discretion.

Aufgaben

• Provide general administrative support including filing, data entry, document management and correspondence handling.
• Assist with scheduling, calendar management and coordination of meetings and events.
• Manage office supplies, liaise with suppliers and oversee office services and maintenance.
• Support onboarding and offboarding processes and HR administration.
• Coordinate HR-related documentation and employee lifecycle activities.
• Provide reception cover when required and support cross‑functional teams.

Kenntnisse

organizational skills

multitasking

attention to detail

discretion

Polish and English

interpersonal skills

communication skills

team player

service-oriented attitude

Tools

Microsoft Office

Jobbeschreibung

Practice Group / Department:Office Management - WarsawJob DescriptionNorton Rose Fulbright is a global law firm with more than 3,000 lawyers advising clients across locations in the United States, Europe, Canada, Latin America, Asia, Australia, Africa and the Middle East. We provide a full scope of legal services to the world’s preeminent corporations and financial institutions.Our vision is to be a world class business, profitable, ambitious, cooperative and considerate, supporting our clients and people through our global business principles of Quality, Unity and Integrity.With over 7,000 employees worldwide, our culture is the thread that connects us. Our strategy and culture are closed connected – defined by shared ambition, global collaboration and a one-team mindset. We believe pioneering work happens when people are empowered to think beyond boundaries, explore new opportunities and grow through diverse experiences. Alongside the right skills and experience, we are looking for people who are innovative, commercially minded, and motivated by the impact of the work they do – ready to share in our ambition and help shape what comes next.Because while individuals can do well, together we achieve something extraordinary.Role overviewThe Office Assistant is responsible for providing comprehensive administrative, operational and HR support to ensure the efficient day-to-day running of the Warsaw office. Working closely with internal teams and external stakeholders, the role contributes to maintaining a professional, well-organised and service-oriented workplace environment.The Office Assistant supports the coordination of office activities, facilitates communication across business services functions and international offices, and assists in the management of suppliers, facilities, office services and administrative processes.In addition, the role provides support to the Human Resources function, contributing to the smooth execution of recruitment, onboarding and offboarding activities, HR administration, and the maintenance of accurate and confidential employee records. The Office Assistant also plays an active role in supporting employee engagement initiatives and fostering a positive office culture.The position requires excellent organisational skills, reliability, attention to detail, discretion, and a proactive approach, as well as the ability to manage multiple priorities with flexibility and professionalism.This is a fixed-term contract until February 2028.Specific responsibilities include but are not limited to:Office AdministrationProvide general administrative support, including filing, data entry, document management, and handling correspondence (emails, letters and telephone enquiries).Assist with scheduling meetings, appointments and maintaining calendars.Manage office supplies inventory and coordinate the ordering of office supplies, catering, refreshments and other office-related purchases.Prepare, proofread and format documents, reports, presentations and other business materials.Review and validate supplier invoices prior to processing and payment.Liaise with suppliers, service providers, landlord representatives and maintenance contractors regarding office-related matters.Support the smooth day-to-day operation of the office and ensure a professional and organised working environment.Liaise with business services teams based in other Norton Rose Fulbright offices, including Finance, Marketing, IT, Compliance and Human Resources.Assist with onboarding and offboarding activities for employees and contractors.Support the planning and coordination of internal meetings, events and office initiatives.Provide ad hoc administrative support to lawyers and business services teams as required.Provide reception cover when required.Human Resources SupportSupport the onboarding process for new employees, including preparing welcome materials and coordinating induction activities.Assist with maintaining employee records and personnel files in accordance with internal policies and confidentiality requirements.Support HR administration, including preparation of employment-related documentation and coordination of employee lifecycle processes.Assist with the recruitment process, including posting job advertisements, scheduling interviews and coordinating candidate communications.Help organise and deliver employee engagement initiatives, training sessions and internal events.Respond to routine employee enquiries regarding HR policies, procedures and office practices.Who you arePrevious experience in office administration, business support, or HR administrationExcellent organisational and multitasking skillsStrong attention to detail and a proactive, hands-on approachProficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)Fluent Polish and EnglishStrong interpersonal and communication skillsAbility to handle confidential information with discretionTeam player with a positive, service-oriented attitudeWhat we offerFixed-term employment contract (maternity cover)Competitive salary commensurate with experience and qualificationsPrivate medical insuranceGym membership contributionOpportunity to gain valuable experience in a leading international law firmExposure to both Office Management and Human Resources activitiesFriendly, collaborative and supportive working environmentModern office located in the heart of Warsaw city centreOpportunity to work with international teams across the Norton Rose Fulbright network#LI-KM2#LI-HybridDiversity, Equity and InclusionTo attract the best people, we strive to create a diverse and inclusive environment where everyone can bring their whole selves to work, have a sense of belonging, and realize their full career potential.Our new enabled work model allows our people to have more flexibility in the way they choose to work from both the office and a remote location, while continuing to deliver the highest standards of service. We offer a range of family friendly and inclusive employment policies and provide access to programmes and services aimed at nurturing our people’s health and overall wellbeing. Find more about Diversity, Equity and Inclusion .We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams. We strive to create an inclusive and accessible recruitment process for all candidates. If you require any tailored adjustments or accommodations, please let us know .